NASA Procedural Requirements

NPR 9630.1A Effective Date: February 01, 2024 Expiration Date: February 01, 2029

Subject: Accounts Payable and Disbursements

Responsible Office: Office of the Chief Financial Officer

Chapter 7. Accelerated Payments and Fast Pay

7.1 Accelerated Payments

7.1.1 Accelerated payments are payments made prior to the normal due date. Payments made prior to the normal due date in order to take advantage of discount terms or rebate incentives offered by the payee are not considered accelerated payments. The use of accelerated payments has no bearing on the determination of the payment due date. Vendors will be entitled to interest penalties if invoice payments are made after the payment due date.

7.1.2 NASA may make accelerated payments in the following situations:

a. A single invoice under $2,500. Per Prompt Payment – Accelerated Payment Methods: Single Invoice Under $2,500, 5 CFR § 1315.5. (a), payments may be made as soon as the contract, proper invoice, receipt, and acceptance documents are matched except where statutory authority prescribes otherwise and except where otherwise contractually stipulated (e.g., government-wide commercial purchase cards).

b. Interim payments under cost-reimbursement contracts for services. Per Prompt Payment – Accelerated Payment Methods: Interim Payments Under Cost-reimbursement Contracts for Services, 5 CFR § 1315.5 (d), Agency heads may make payments earlier than seven days prior to the payment due date in accordance with Agency regulations or policies.

c. Small business (as defined in Small Business Programs – Definitions, 48 CFR § 19.001). NASA may pay a small business as quickly as possible when all proper documentation, including acceptance is received in the payment office and before the payment due date. Such payments are not subject to payment restrictions stated elsewhere in 5 CFR pt. 1315.

d. Emergency Payments. Payments related to the following, may be made as soon as the contract, proper invoice, receipt, and acceptance documents or any other agreements are matched:

(1) Payments related to emergencies and disasters as defined in Pub. L. 93-288, as amended, 42 U.S.C. § 5121, et seq.

(2) Payments related to the release of hazardous substances (as defined in Pub. L. 96-510, 42 U.S.C. § 9606).

(3) Payments made under a military contingency, as defined in 10 U.S.C. § 101.

(4) The PPA requirements for determining payment due dates described in Section 4.4.4 do not apply to accelerated payments described in Section 7.1.

7.2 Fast Payments

7.2.1 Fast payment is a payment without evidence that supplies have been received. NASA activities will not certify payments without receipt and acceptance of goods or services unless specifically provided by contractual agreement executed pursuant to law.

DISTRIBUTION:
NODIS

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