NASA Procedures and Guidelines

5.1 Monitoring and Measurement

5.1.1 Purpose

To perform periodic monitoring and measuring on EMS high priority impacts.

5.1.2 Roles and Responsibilities

Centers are responsible for establishing and maintaining documented procedures to track, monitor, and measure the key characteristics of operations associated with EMS objectives and targets and EMS high-priority impacts.

5.1.3 Requirements

Equipment used for monitoring shall be appropriately calibrated and calibration records maintained.

Note: Monitoring can be performed by equipment and its associated logs or by individuals. Examples of procedures if the monitoring is performed by an individual include-- Standard Operating Procedures, Performance Plans, and Inspection Records.

5.2 Nonconformance, Corrective, and Preventive Action

5.2.1 Purpose

To establish and maintain a procedure for defining responsibility and authority for handling and investigating nonconformances.

5.2.2 Roles and Responsibilities

Centers are responsible for establishing procedures to track nonconformance and corrective action. The Center ISO 9000 procedures may be used.

5.2.3 Requirements

Preventive and corrective actions shall be appropriate to the magnitude of the environmental impact.

Action should be taken to mitigate any impacts caused by a nonconformance and provide for both initiation and completion of corrective and preventive action.

Note: Annex A.5.2 of the ISO 14001 Standard provides additional guidance.

5.3 Records

5.3.1 Purpose

To provide evidence of ongoing operations and maintenance of this EMS.

5.3.2 Roles and Responsibilities

Centers are responsible for--

a. Using the NASA NPD 1440.6, NASA Records Management, NPR 1441.1, Records Retention Schedules, and NPD 2800.1 Managing Information Technology, for EMS records, and

b. Retaining records of compliance activities in accordance with legal and regulatory guidelines.

5.3.3 Requirements

a. A records retention matrix for EMS records will be established.

b. Environmental records shall be legible, identifiable, and traceable to an activity, product, or service.

c. Environmental records shall be maintained and stored in a manner that--

1) Allows for their ready retrieval, and

2) Protects them from loss, damage, or deterioration.

d. A list of required records is provided in Appendix C.

5.4 EMS Audit

5.4.1 Purpose

To perform--

a. EMS audits that assess conformance to this manual's requirements and EMS performance, and

b. Functional assessments of environmental compliance activities.

5.4.2 Roles and Responsibilities

NASA HQ EMD is responsible for--

a. Establishing oversight and evaluation of Center operations through functional assessments, EMS audits, performance metrics, or other means to ascertain that appropriate environmental, compliance, and management techniques are used.

b. Providing functional oversight and conducting functional assessments to ensure that environmental activities are conducted in accordance with statutory, regulatory, and fiduciary responsibilities including the requirements of this NPR.

c. Establishing and maintaining programs and procedures for functional assessments.

Centers are responsible for--

a. Supporting functional assessments as necessary to ensure that Center programs, projects, facilities, systems, and operations comply with all environmental requirements, and

b. Periodic review of conformance with EMS including compliance with local environmental regulations.

5.4.3 Requirements

a. Functional assessments will be conducted every 3 years.

b. Results of previous functional assessments shall be considered when conducting functional assessments.

c. Results of functional assessments shall be provided to Senior Management.

d. Audit procedures will address auditor competence.

DISTRIBUTION:
NODIS