NASA Procedural Requirements

NPR 4500.1A Effective Date: April 10, 2024 Expiration Date: April 10, 2029

Subject: Administration of Property in the Custody of Award Recipients

Responsible Office: Office of Strategic Infrastructure

Table of Contents

Preface

P.1 Purpose
P.2 Applicability
P.3 Authority
P.4 Applicable Documents and Forms
P.5 Measurement/Verification
P.6 Cancellation

Chapter 1. Administration of NASA Property in the Custody of Award Recipients

1.1 Objectives of Property Administration
1.2 Scope and Process
1.3 Responsibilities
1.4 Deviation from this NPR

Chapter 2. Pre-Award Processes

2.1 Solicitation Preparation
2.2 Evaluation of Award Recipient’s Proposed Property Plans

Chapter 3. Delegation and Oversight of Property Administration Activities

3.1 Letter of Delegation of Off-Center Property Administration Activities
3.2 Support of Delegations
3.3 Retention of On-Center Property Administration Activities

Chapter 4. Performance of NASA-Retained Property Administration Activities

4.1 Property Transfers
4.2 Transfers Between Awards

Chapter 5. Property Management System Analysis (PMSA)

5.1 Purposes of a PMSA
5.2 Risk Assessment
5.3 Establishing the PMSA Schedule
5.4 Pre-PMSA Communications with the Award Recipient
5.5 Award Recipient Self-Assessments
5.6 Testing Award Recipient Performance
5.7 Documentation of a PMSA
5.8 Loss of Government Property

Chapter 6. Award Recipient Property Management Reporting

6.1 Support for Financial Reporting
6.2 Property Administration Reporting/Metrics
6.3 Annual Award Recipient Property Reporting Requirements

Chapter 7. Special Situations

7.1 Progress Payments Awards
7.2 Small Business Innovation Research Property
7.3 Storage of Property Under Awards
7.4 Property Administration for High-Risk Programs
7.5 Foreign Awards
7.6 Award Recipients Performing Within NASA Facilities

Chapter 8. Award Recipient Inventory Disposition

8.1 Property Disposition
8.2 Delegation of Off-Center Plant Clearance Activities
8.3 Retention of On-Center Plant Clearance Activities
8.4 Retention of Off-Center Clearance by the Contracting Officer (CO)/Grant Officer (GO)
8.5 Coordination of Property Administration and Plant Clearance
8.6 Disposition of NASA Installation Property Used by Award Recipients
8.7 Disposition of Property Through Delegated Plant Clearance
8.8 Reports

Chapter 9. Requirements for Grants and Cooperative Agreements

9.1 General
9.2 Type of Award Instruments
9.3 Relationship between the Grant and Cooperative Agreement Manual (GCAM) and the Grant Information Circulars (GICs)
9.4 Relationship between the GCAM and Federal Acquisition Regulation (FAR)
9.5 Roles and Responsibilities
9.6 Performance Report Requirements
9.7 Continued Services
9.8 Overview of the Closeout Phase

Appendix A. Definitions
Appendix B. Abbreviations and Acronyms
Appendix C. References

List of Figures and Tables

Figure 3-1 Letter of Delegation (LOD) Process Flow Chart
Table 5-1 Risk Assessment Matrix
Table 6-1 NESS Annual/Final Property Submission Approvals and Reporting Deadlines
Table 6-2 Solicitation Review Metric
Table 6-3 Proposed System Reviews
Table 6-4 High-Risk Reviews
Table 6-5 PMSA Reviews Conducted

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