Procedural
Requirements
Effective Date: August 16, 2023
Expiration Date: August 16, 2028
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NASA Procedural Requirements |
NPR 7100.5 Effective Date: August 16, 2023 Expiration Date: August 16, 2028 |
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6.1.1 All specimens delivered into the custody of NASA, as described in Sections 4 and 5, will be accessioned promptly into existing or a new institutional collection of astromaterials.
6.1.2 No astromaterial owned by or in the custody of NASA will be held by an individual researcher or group for storage or other use beyond the scope of the project unless it has been accessioned into an appropriate institutional collection and is on loan to that person or institution.
6.2.1 Each NASA institutional collection of astromaterials will have a policy regarding long-term use and curation (a “collection plan”).
6.2.2 The collection plan will be maintained as an official record in accordance with NPR 1441.1 and retained in accordance with NRRS 1441 and will at a minimum contain:
a. The requirements for the contents of the sample catalog and procedures for maintaining that sample catalog over the lifetime of the collection.
b. The facility requirements for each of the labs associated with an astromaterials collection, including at a minimum:
(1) contamination control requirements.
(2) approved and restricted materials lists.
(3) infrastructure requirements, including necessary environmental controls.
(4) access control requirements.
(5) security requirements.
c. The general lab operation requirements for each of the labs associated with an astromaterials collection, including at a minimum:
(1) entry and exit requirements.
(2) garment requirements.
(3) janitorial and maintenance care requirements.
(4) infrastructure cleaning requirements.
(5) contamination and facility monitoring requirements.
(6) natural disaster preparation requirements.
d. The sample processing requirements for each of the labs associated with an astromaterials collection, including at a minimum:
(1) sample handling requirements.
(2) equipment lists for sample processing.
(3) cleaning requirements for processing tools.
(4) requirements for inter- and intra-lab transportation of astromaterials.
e. Sample database requirements used to track and document the samples.
f. The minimum portion of the collection which will be stored and secured in a secondary location as insurance against unexpected loss or damage.
g. Sample conservation requirements which may include the maximum fraction of the sample which can be allocated.
h. Clarification as to which types of loan requests require peer review and which types need only curatorial review.
6.3.1 Procedures, instructions, and orders will be developed for all operations involving handling and processing of astromaterials collections.
6.3.2 Documentation will be maintained indefinitely for each specimen, including a short characterizing description, photographs, and transcriptions of observations on the sample state and processing data, as appropriate.
6.3.3 A record of each sample-handling operation will be kept electronically until the collection is deaccessioned.
6.4.1 All specimens will be labeled with a unique traceable identifier.
6.4.2 Documentation will be maintained indefinitely for each astromaterials collection, including a listing of each uniquely identified specimen and its location. If a specimen is on loan, the record includes the requester and institution.
6.4.3 The Collections Curator shall perform a physical inventory once every two years to verify the accuracy of specimen records.
6.5.1 Specimen and Collection Information
So that loan requests can be made, documentation of astromaterials collections will be broadly available online with sufficient information to describe specimens, except as required to maintain security and privacy, to comply with Federal law, and/or to address other matters of national interest. This documentation is only to be disposed of in accordance with NRRS 1441.
6.5.2 Peer review
a. The Collection Plan of each NASA institutional collection of astromaterials will state which types of loan requests require peer review and which types need only curatorial review.
b. The Astromaterials Curator shall send requests to the Astromaterials Allocation Review Board (AARB) for peer review of loan requests of astromaterials.
6.5.3 Allocation
a. Astromaterials specimens will be made available on loan for approved research investigations, education, and public display, in accordance with the collection’s collection plan and any active curation plans from relevant sample-return missions.
b. Procedures, instructions, and orders will be developed for all operations involving allocation of astromaterial specimens on loan for research investigations, education, and public display.
c. Loans may be made to any qualified investigators and institutions, except as restricted by law.
6.5.4 Destructive analysis.
a. NASA may loan astromaterials for analyses that destroy, degrade, or damage all or part of a specimen if, following peer or curatorial review, it is determined that such destructive analysis is scientifically justified.
b. Explicit permission for destructive analysis will be documented in an approved sample request.
6.6.1 Each collection of astromaterials will be curated in an environment that will maintain its indefinite physicochemical integrity and physical security, to the extent that is reasonably achievable.
6.6.2 A portion of every astromaterials collection will be stored and secured in a secondary location as insurance against unexpected loss or damage.
6.7.1 Astromaterials collections, or material within astromaterials collections, will not be deaccessioned except under the following circumstances. Under no circumstances will astromaterials be transferred to another party for commercial purposes.
a. When it is in the best interests of NASA or the Nation, international or domestic agreements may be made involving cooperation on sample-return missions or other astromaterials collection activities in which material is to be exchanged, given, or transferred to the custody of another party.
b. In extraordinary circumstances, astromaterials may be transferred to a third party as an act of goodwill.
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