NASA Procedural Requirements

NPR 7900.3D Effective Date: May 01, 2017 Expiration Date: May 01, 2025

Subject: Aircraft Operations Management

Responsible Office: Office of Safety and Mission Assurance

Appendix I. Sample Approval Request to Acquire/Transfer/Dispose of Aircraft

Statement of Need. This should be a summary of the reasons for acquiring/transferring/disposing the aircraft, including the program and primary requirements it will satisfy or, in the case of support, the secondary or derived requirements (such as chase, pilot training, cargo) or, on the other hand, discontinued requirements.

Estimated Acquisition/Transfer/Disposal Cost. This should include all the costs associated with providing a resource ready for use by the program. It could be divided into two distinct areas which differentiate the costs associated with obtaining the basic aircraft and placing it into flying condition (such as engine overhauls, aircraft inspections, and programmed depot maintenance/scheduled depot level maintenance (PDM/SDLM)), and the costs of modifying the aircraft to meet generic research or program support requirements, which can be applied to any number of programs (including traffic alert and collision avoidance system (TCAS) or Reduced Vertical Separation Minimum (RVSM) upgrades, or aircraft system modifications that make it a better platform in general). These costs should not include the costs of specific research equipment or aircraft modifications that will not be permanent.

Estimated Support Cost. Include an estimate of the costs associated with any increase in civil servant or contractor staffing, additional equipment, increased inventory, additional storage or other support facilities, and any other increase in fixed costs. It also should include an estimate of the annual operating (variable) costs.

Method of Funding. Describe how the aircraft acquisition and support will be acquired, i.e., via purchase or lease through normal procurement or via surplus, bail, or loan from another agency. Also include the program fund source.

Logistic Support. Describe how the aircraft will be supported logistically; e.g., organic support within the Center (including existing support contracts); through a new contract; or through a memorandum of agreement (MOA) with another Center, DoD, or another Federal agency. Describe any continuing logistic support requirements for disposal requests.

Environmental Impact. Describe projected environmental impact(s) of the aircraft acquisition/transfer/ disposal.

Center Point of Contact (POC): Name, phone number, and e-mail address of the POC at the Center.

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