NASA Procedures and Guidelines
This Document is Obsolete and Is No Longer Used. Check the NODIS Library to access the current version: http://nodis3.gsfc.nasa.gov
NPR 8735.1C Eff. Date: February 13, 2013 Cancellation Date:	Procedures for Exchanging Parts, Materials, Software, and Safety Problem Data Utilizing the Government-Industry Data Exchange Program (GIDEP) and NASA Advisories
| TOC | ChangeHistory | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | ALL |

Appendix A. Definitions

Alternate GIDEP and NASA Advisory Coordinator - The Center or Headquarters person appointed by their organization responsible for performing the duties of the GIDEP and NASA Advisory Coordinator in cases when the primary Center or Headquarters Advisory Coordinator is not available. The alternate Center or Headquarters GIDEP and NASA Advisory Coordinator need not be a civil service employee. However, an alternate Center or Headquarters GIDEP and NASA Advisory Coordinator that is not a civil service employee cannot officially represent NASA. An alternate Center or Headquarters GIDEP and NASA Advisory Coordinator that is a civil service employee can officially represent NASA.

CAGE Code - The Commercial and Government Entity (CAGE) Code is a five-position code that identifies contractors doing business with the Federal Government, NATO member nations, and other foreign governments. The CAGE Code is used to support a variety of mechanized systems throughout the government and provides for a standardized method of identifying a given facility at a specific location. The code may be used for a facility clearance, a pre-award survey, automated bidders lists, identification of debarred bidders, fast pay processes, etc.

Vendors and manufacturers providing commercial-off-the-shelf/commercial and nondevelopmental items that are procured by the Government are not required to have an assigned CAGE code.

Closed-loop GIDEP Reporting - Providing a written response of no impact, no usage or impact with rationale at program milestone and readiness reviews or according to contract or other specified reporting times/events for each GIDEP Notice and NASA Advisory on a Parts, Materials, and Safety Problem Impact Statement form [NF 1544 (see Appendix C) or Center-designated form] to the Headquarters and Center GIDEP and NASA Advisory Coordinator.

Corrective Actions - Changes to design processes, work instructions, workmanship practices, training, inspections, tests, procedures, software, specifications, drawings, tools, equipment, facilities, resources, or material that result in preventing, minimizing, or limiting the potential for recurrence.

Functional Failure - A failure resulting in nonfulfillment of required component functions or capabilities.

GIDEP - This acronym stands for "Government-Industry Data Exchange Program." GIDEP is a cooperative information-sharing program between the U.S. Government, Canadian Government, and industry participants. The goal of GIDEP is to ensure that only reliable and conforming parts, materials, and software are in use on all Government programs and operations. GIDEP members share technical information essential to the research, design, development, production, and operational phases of the life cycle of systems, facilities, and equipment.

GIDEP Agency Action Notice - An Agency Action Notice redistributes problem information issued by a Government agency to notify GIDEP participants of problems and actions taken. Distribution of some Agency Action Notices may be limited to Government agencies only, as determined by the submitter. GIDEP Agency Action Notices are submitted on GIDEP Form 97-3, Agency Action Notice (September 2009) [From the GIDEP Operations Manual (April 2008)].

GIDEP Alert - A standardized report prepared by a GIDEP participant for identification and notification of actual or potential problems on nonconforming parts, components, materials, manufacturing processes, test equipment, construction materials, office equipment, chemicals, or computer software. GIDEP Alerts are submitted on GIDEP Form 97-1, GIDEP Alert (September 2009) [From the GIDEP Operations Manual (April 2008)].

GIDEP and NASA Advisory Coordinator - The primary Center or Headquarters person appointed by their organization to represent them to the GIDEP. The Coordinator is responsible for ensuring appropriate documents generated by their organization are submitted to GIDEP; for coordinating and obtaining user authorization to access the database; and for coordinating and submitting annual utilization reports. The GIDEP and NASA Advisory Coordinator is a NASA GIDEP Representative as defined by GIDEP and by the definition for NASA GIDEP Representative below.

GIDEP Notices - Term used to collectively refer to GIDEP Alerts, GIDEP Safe-Alerts, GIDEP Problem Advisories, and GIDEP Agency Action Notices.

GIDEP Notice or NASA Advisory Direct Impact - A direct impact to a GIDEP Notice or NASA Advisory occurs when the item described in the Notice or Advisory and the item proposed for use, or being used as part of a flight system, ground system, facility, or infrastructure have the same manufacturer and part number, and the lot code is either the same or within the identified lot code range.

GIDEP Problem Advisory - A Problem Advisory reports: (a) preliminary information on a suspected problem, or (b) a problem with parts, components, materials, manufacturing processes, specifications, or test equipment that has a potential for causing a functional failure. Problem Advisories that report preliminary information must be followed by updated reports at not less than 30-day intervals until resolved or canceled. GIDEP Problem Advisories are submitted on GIDEP Form 97-2, GIDEP Problem Advisory (September 2009) [From the GIDEP Operations Manual (April 2008)].

GIDEP Safe-Alert - A Safe-Alert is similar to an Alert, except that it identifies and notifies the GIDEP participant of an unsafe condition. GIDEP Safe-Alerts are submitted on GIDEP Form 97-1, GIDEP Safe-Alert (September 2009) [From the GIDEP Operations Manual (April 2008)].

Ground Support Equipment - Ground-based equipment used to store, transport, handle, test, check out, service, or control aircraft, launch vehicles, spacecraft, or payloads (NASA-STD-8709.22).

NASA Advisory - A NASA document for exchanging significant parts, materials, and safety problems or concerns among NASA activities.

NASA Advisory Reporting System - The NASA Advisory Reporting System is a community information exchange system and database hosted by, but separate from, the GIDEP system and used to document and store NASA Advisories.

NASA GIDEP Liaison - The NASA Headquarters person that serves as the representative to the GIDEP office in the Department of Defense to communicate with and provide the interfaces between the Agency and the GIDEP. The NASA GIDEP Liaison is a GIDEP Representative as defined by GIDEP.

NASA GIDEP Representative - An individual(s) assigned by NASA who is responsible for the implementation and coordination of GIDEP within the applicable NASA Center. NASA may assign more than one GIDEP Representative when operating groups are not colocated within the same facility or different groups perform different functions.

Nonconformance - The state or situation of not fulfilling a requirement. A nonconforming product, process, software, or material does not meet manufacturing specifications or design, composition, or contractual requirements. Counterfeit parts, products, software, and materials are considered nonconforming and/or nonconformances.

Safety-Critical Item - A part, assembly, installation equipment, launch equipment, ground support equipment, recovery equipment, or support equipment for an aircraft, launch vehicle, space vehicle or facility if the part, equipment, or assembly contains a characteristic whose failure, malfunction, or absence could cause a catastrophic or safety-critical failure resulting in the loss of or serious damage to the craft/vehicle/facility, loss of mission, an unacceptable risk of personal injury, or loss of life.

Significant Problem - Any problem that is of the highest category of significance by virtue of the problem's impact on personnel safety or mission accomplishment (schedule and objectives).

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