NASA Procedures and Guidelines
This Document is Obsolete and Is No Longer Used. Check the NODIS Library to access the current version: http://nodis3.gsfc.nasa.gov
NPR 8735.1C Eff. Date: February 13, 2013 Cancellation Date:	Procedures for Exchanging Parts, Materials, Software, and Safety Problem Data Utilizing the Government-Industry Data Exchange Program (GIDEP) and NASA Advisories
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Chapter 3. Release and Distribution of NASA Center-generated GIDEP Notices and NASA Advisories

3.1 GIDEP Notices

3.1.1 For the release and distribution of GIDEP Notices, the Headquarters and Center GIDEP and NASA Advisory Coordinator shall, in the following sequence:

a. Coordinate with the Headquarters Office of General Counsel or the Center Office of Chief Counsel, as appropriate, and Headquarters/Centers Export Control Official.

Note: Generally, the length of time for such coordination is about two weeks for each office. However, the time period may depend on the use of this information in subsequent investigations (see 3.2e and 3.3, below).

b. Release GIDEP Notices to the GIDEP Operations Center for distribution in accordance with the GIDEP Operations Manual.

3.2 NASA Advisories

3.2.1 For the release and distribution of NASA Advisories, the Headquarters and Center GIDEP and NASA Advisory Coordinator shall, in the following sequence:

a. Certify that the nonconformance information was released as a NASA Advisory because data were unique to NASA.

b. Process NASA Advisories through designated official channels as determined by each Center's implementation document.

c. Coordinate with the Headquarters Office of General Counsel or the Center Office of Chief Counsel, as appropriate, and Headquarters or Center Export Control Official, as appropriate.

Note: Generally, the length of time for such coordination is about two weeks for each office. However, the time period may depend on the use of this information in subsequent investigations (see 3.2e and 3.3, below).

d. Release and distribute the NASA Advisory to the other Headquarters and Center GIDEP and NASA Advisory Coordinators through e-mail or the NASA Advisory Reporting System in GIDEP.

e. Provide a copy of the NASA Advisory to the Deputy Assistant Inspector General for Investigations in the NASA Office of the Inspector General, as necessary.

3.3 Fraud, Waste, and Abuse

3.3.1 The NASA Office of the Inspector General or another Government agency might identify situations potentially involving fraud, waste, and abuse which could also impact safety and mission assurance.

a. When this information is provided by the Office of the Inspector General or other Government agency to the Office of Safety and Mission Assurance, the NASA GIDEP Liaison shall convert the information into a NASA Advisory.

b. The Headquarters and Center GIDEP and NASA Advisory Coordinators shall exercise caution in processing and distributing these NASA Advisories to ensure distribution only to those people with a need to know the information, as this information is usually associated with an ongoing investigation.

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