NASA Procedures and Guidelines
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NPR 8735.1C Eff. Date: February 13, 2013 Cancellation Date:	Procedures for Exchanging Parts, Materials, Software, and Safety Problem Data Utilizing the Government-Industry Data Exchange Program (GIDEP) and NASA Advisories
| TOC | ChangeHistory | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | ALL |

Preface

P.1 Purpose

a. NASA Policy Directives (NPD) 8700.1, NASA Policy for Safety and Mission Success and NPD 8730.2, NASA Parts Policy require NASA managers to control the recurrence of undesired events/problems through a closed-loop corrective and preventative action system.

b. This NASA Procedural Requirements (NPR) document establishes general requirements and procedures for NASA to ensure that information concerning significant problems involving parts, materials, software, and safety is exchanged both internal and external to NASA.

c. This document provides the procedures for the preparation, distribution, and continuous evaluation and closeout of GIDEP Alerts, GIDEP Safe-Alerts, GIDEP Problem Advisories, and GIDEP Agency Action Notices [hereafter collectively called "GIDEP Notices"], and NASA Advisories. Appendix A provides definitions of these documents.

d. GIDEP is a cooperative effort to exchange information essential to the research, development, design, testing, acquisition, production, operation, and logistics among U.S. and Canadian governments and industry participants. GIDEP seeks to reduce or eliminate expenditures of time and money. The proper utilization of GIDEP data can materially improve the total quality, reliability, and maintainability of systems and components during the acquisition and logistic phases of the life cycle while reducing costs in the development and manufacture of complex systems and equipment. The goal of GIDEP is to ensure that only reliable and conforming parts, material, and software are in use on all Government programs and to avoid the use of known problem or discontinued parts and materials.

P.2 Applicability

a. This NPR is applicable to NASA Headquarters and NASA Centers, including Component Facilities and Technical and Service Support Centers. This NPR applies to the Jet Propulsion Laboratory (JPL), a Federally Funded Research and Development Center (FFRDC) or to other contractors or international partners only to the extent specified or referenced in applicable contracts, grants, or agreements.

b. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term "shall." The terms: "may" or "can" denote discretionary privilege or permission, "should" denotes a good practice and is recommended, but not required, "will" denotes expected outcome, and "are/is" denotes descriptive material.

P.3 Authority

a. Office of Federal Procurement Policy Letter 91-3, Reporting Nonconforming Products.

b. NPD 8700.1, NASA Policy for Safety and Mission Success.

c. NPD 8730.2, NASA Parts Policy.

P.4 Applicable Documents and Forms

a. NPD 7500.1, Program and Project Life-Cycle Logistics Support Policy.

b. NPR 1441.1, NASA Records Retention Schedules.

c. NPR 7120.5, NASA Space Flight Program and Project Management Requirements.

d. NPR 7120.8, NASA Research and Technology Program and Project Management Requirements.

e. NPR 8705.4, Risk Classification for NASA Payloads.

f. NASA-STD-8709.20, Management of Safety and Mission Assurance Technical Authority

g. NF 1544, Problem Impact Statement - Parts, Materials, Software and Safety.

h. GIDEP Publication 1 Government-Industry Data Exchange Program (GIDEP) Requirements Guide.

i. Government-Industry Data Exchange Program Operations Manual.

P.5 Measurement/Verification

Compliance with the requirements contained within this NPR is continuously monitored by the Centers and by the SMA Technical Authority. Compliance may also be verified as part of selected life-cycle reviews and by assessments, reviews, and audits of the requirements and processes defined within this NPR.

P.6 Cancellation

NPR 8735.1B, Procedures For Exchanging Parts, Materials, and Safety Problem Data Utilizing the Government-Industry Data Exchange Program and NASA Advisories, dated December 28, 2007.

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