NASA Procedures and Guidelines
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NPR 8735.1C Eff. Date: February 13, 2013 Cancellation Date:	Procedures for Exchanging Parts, Materials, Software, and Safety Problem Data Utilizing the Government-Industry Data Exchange Program (GIDEP) and NASA Advisories
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Chapter 2. Documenting GIDEP Notices and NASA Advisories

2.1 GIDEP Notices

2.1.1 The Headquarters and Center GIDEP and NASA Advisory Coordinators shall assist in documenting significant problem and nonconforming item data for exchange with GIDEP and among NASA Centers using the following decision criteria:

Note: The GIDEP and NASA Advisory Coordinators should consult with their counterparts at other NASA Centers to determine which Center will originate the GIDEP Notices or NASA Advisory.

a. Significant problem and nonconforming item data shall be documented and exchanged using the GIDEP unless the GIDEP reporting criteria contained in the GIDEP Requirements Guide, cannot be met, or there are restrictions on release and distribution of the information.

b. GIDEP Notices shall be documented in accordance with the requirements of the GIDEP Operations Manual.

c. If the data are unique to NASA, a NASA Advisory shall be issued.

2.2 NASA Advisories

2.2.1 The Headquarters and Center GIDEP and NASA Advisory Coordinators shall assist in documenting NASA Advisories using the approved format available on the NASA Advisory Reporting System (NARS) for simplicity and standardization (see https://nars.nasa.gov) or using a Center-unique form, incorporating the following information.

a. A general introductory statement that reads as follows: "This is a NASA Advisory issued in accordance with the requirements of NASA Procedural Requirements 8735.1. For information concerning processing and actions required to be conducted in conjunction with this information, refer to your contract or NASA Procedural Requirements 8735.1."

b. Date of issue.

c. Restrictions on Release: Identify any restrictions on release of this information.

d. Identification Number of the NASA Advisory: The standard convention is NA-Center-Year (4-digit format)-Sequential Numbers [for example: NA-HQ-YYYY-NN].

e. Nomenclature used in referring to the item, part, component, material, specification, or process.

f. Manufacturer/Manufacturers' address(es) and CAGE code: Enter the name, address(es), and CAGE code for the manufacturer of the discrepant part, if available.

g. Procurement Specification: Enter the procurement specification number for the discrepant part or the procurement specification number which controls the discrepant part.

h. Manufacturer's Part Number: Enter the manufacturer's part number.

i. Lot/Date Code: Enter the lot/date code of the discrepant part.

j. Serial Number: Enter the serial number of the discrepant part.

k. Problem Situation or Cause.

l. Action Taken: Enter any actions your organization or the manufacturer is taking, plans to take, or suggests taking to preclude recurrence of the problem.

m. Contact Points for Information.

n. References.

o. Center or Headquarters GIDEP and NASA Advisory Coordinator's Signature, Name, Phone Number, and E-mail address.

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