NASA Procedures and Guidelines
This Document is Obsolete and Is No Longer Used. Check the NODIS Library to access the current version: http://nodis3.gsfc.nasa.gov
NPR 8735.1C Eff. Date: February 13, 2013 Cancellation Date:	Procedures for Exchanging Parts, Materials, Software, and Safety Problem Data Utilizing the Government-Industry Data Exchange Program (GIDEP) and NASA Advisories
| TOC | ChangeHistory | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | ALL |

Chapter 4. Evaluation and Disposition of GIDEP Notices and NASA Advisories

4.1 Closed-loop GIDEP Reporting

4.1.1 Program, Project, and Operations/Institutional Managers shall implement and continue closed-loop GIDEP reporting in accordance with Figure 1.

Figure 1. Decision Points for Discontinuing Closed-Loop Reporting

a. For crewed and safety-critical flight systems: Program, Project, and Operations/Institutional Managers shall implement this NPR starting at Key Decision Point (KDP) C (following Preliminary Design Review [PDR]) and continue closed-loop GIDEP reporting until system disposal.

b. For uncrewed flight systems that are not safety critical: Program, Project, and Operations/Institutional Managers shall implement this NPR starting at KDP C (following PDR) and continue closed-loop GIDEP reporting until KDP E, when the flight system is declared operational.

c. For Research and Technology (R&T) Programs: Program and Operations/Institutional Managers shall implement this NPR starting at KDP I (approval of Program Commitment Agreement [PCA]) and continue closed-loop GIDEP reporting until KDP N (closure).

d. For R&T and Portfolio Projects: Project and Operations/Institutional Managers shall implement this NPR starting at KDP C (approval of project plan) and continue closed-loop GIDEP reporting until KDP F (technology transfer or closure).

e. For institutional infrastructure and facilities: Program, Project, and Operations/Institutional Managers shall implement this NPR starting at KDP C (following PDR) and continue closed-loop GIDEP reporting until the infrastructure/facility is decommissioned.

4.2 Evaluate and Disposition

4.2.1 Upon receipt of a GIDEP Notice or NASA Advisory, all Program, Project, and Operations/Institutional Managers, or designees, shall evaluate and disposition the GIDEP Notice or NASA Advisory by:

a. Determining whether the GIDEP Notice or NASA Advisory affects any products or services procured by NASA directly or through its contractors and their supply chains.

b. Determining its relevance and impact to programs, projects, and institutions.

c. Identifying actions to be taken to reduce or eliminate any detrimental effects on programs, projects, and institutions or identifying other disposition actions to be taken (e.g., risk accepted after assessment, parts replacement, parts placed in segregated stores, additional testing performed).

d. Preparing and releasing closed-loop reports on NF 1544, Problem Impact Statement - Parts, Materials, Software and Safety (see Appendix C) or a Center-designated form.

(1) For GIDEP Notices and NASA Advisories that do not apply to, or are not used by, a program, project, or institution: a "no impact" or "no usage" response shall be released on NF 1544 or a Center-designated form.

(2) The basis for all responses and dispositions of a GIDEP Notice or NASA Advisory direct impact shall be documented on NF 1544 or Center-designated form.

(3) In cases where a GIDEP Notice or NASA Advisory has a direct impact, a risk assessment shall be provided with the Form 1544 or Center-designated form for all use-as-is decisions.

e. Collecting additional information as requested by the GIDEP Notice or NASA Advisory initiator (see Appendix F).

4.3 Check of Historical GIDEP Notices and NASA Advisories

Program, Project, and Operations/Institutional Managers shall ensure that the baselining of parts lists include a check of historical GIDEP Notices and NASA Advisories (see Appendix G).

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