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NPR 1441.1E
Effective Date: January 29, 2015
Expiration Date: May 23, 2025
Printable Format (PDF)

Subject: NASA Records Management Program Requirements (Updated w/Change 3)

Responsible Office: Office of the Chief Information Officer

| TOC | ChangeLog | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | ALL |

Appendix C: Records Management Core Element Checklist

Records Management Core Elements/Services Description of Core Elements/Services Capability
Record Creation/Identification Will identify and distinguish "Record" data from "Nonrecord" data. Refer to "Record" definition.
Metadata Captures information that describes the entity, contained in metadata element definitions, and divided into system metadata (defined by MoReq2010®) and contextual metadata (defined by the supplier and/or the user).
Aggregation/Classification Facilitates systematic identification and arrangement of business activities and/or records into categories according to logically structured conventions, methods, and procedural rules represented in a classification system. (Defined by ISO 15489 as classification.)
Authenticity/Reliability/Integrity Ensures the following characteristics of records:
  • Authenticity -- the record is what it purports to be and was created by the person purported to have created it;
  • Reliability -- the information in the record is accurate and can be depended on; and
  • Integrity -- the record is complete and unaltered. (Defined in ISO 15489.)
Retention/Disposition Includes mechanism to ensure Records are retained for period specified in NRRS and then disposed of when authorized by NRRS.
Legal Hold/Disposition Freeze Allows a disposition freeze to be placed on a digital record and associated metadata - or, where applicable, an aggregation of records - in order to prevent any disposition action from taking place for the duration of the freeze.
Search and Reporting Has capability to search for any entity type by any of its system or contextual metadata, including events.
Export/Interoperability Permits extract of a record or record series with associated metadata in formats usable by an external repository and/or to directly transfer records from one system to another.
Record Event History/Audit Trail Enables either metadata or audit trails to be kept as "complete and accurate representations of all transactions that occur in relation to a particular record" (ISO 15489-1:2001, 8.3.2) through all life-cycle phases.
Role Services Employs roles and specific system permissions for all system users and groups/classifications of users.

| TOC | ChangeLog | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | ALL |
| NODIS Library | Organization and Administration(1000s) | Search |


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