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NASA Ball NASA
Procedural
Requirements
NPR 1441.1E
Effective Date: January 29, 2015
Expiration Date: November 30, 2021
COMPLIANCE IS MANDATORY FOR NASA EMPLOYEES
Printable Format (PDF)

(NASA Only)

Subject: NASA Records Management Program Requirements (Update Chapter 5)

Responsible Office: Office of the Chief Information Officer


| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | ALL |

Appendix F. Unauthorized Records Destruction Reporting Guidance

Reporting Intentional or Accidental Unauthorized Destruction of Records (Report to be submitted through the NASA Records Officer.)

F.1 Text quoted from 36 CFR 1228.104 Reporting.

a. The head of a Federal agency shall report any unlawful or accidental destruction, defacing, alteration, or removal of records in the custody of that agency to NARA (NWML), 8601 Adelphi Rd., College Park, MD 20740-6001. The report shall include:

(1) A complete description of the records with volume and dates, if known;

(2) The office of origin;

(3) A statement of the exact circumstances surrounding the alienation, defacing, or destruction of the records;

(4) A statement of the safeguards established to prevent further loss of documentation; and

(5) When appropriate, details of the actions taken to salvage, retrieve, or reconstruct the records.

F.2 Survey for Gathering Information for Report of Unauthorized Destruction.

F.2.1 Information to be gathered for a complete description of the records:

a. In what media do the records exist?

b. What is the volume of the subject records?

c. What records series from the NASA Records Retention Schedules (NRRS) describes them?

d. From what function do they result? How are they used?

e. What is the date range of the records?

f. What is the NRRS-prescribed disposition date for the record?

F.2.2 What is the office of origin for the records? Give hierarchical line of the organization -- office, division, directorate/program/project, NASA Center.

F.2.3 Provide a statement of the exact circumstances surrounding the alienation, defacing, or destruction of the records:

a. What happened?

b. Where?

c. How?

d. Extent and nature of the damage to the records?

F.2.4 Provide a statement of the safeguards established to prevent further loss of documentation:

a. If appropriate, what immediate steps were taken to prevent/stop further deterioration to the damaged records?

b. What analyses and actions were decided on and/or carried out to correct any situations in order to avoid/prevent future such incidents that could lead to damaged records?

F.2.5 When appropriate, provide details of the actions taken to salvage, retrieve, or reconstruct the records. (This will vary depending on the records media and the nature of the damage.)



| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | ALL |
 
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