Effective Date: October 19, 2016
Expiration Date: April 19, 2028
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6.1.1 Performance documents (e.g., progress reviews, ratings, employee input, feedback, requests for reconsideration of a rating) will be established and maintained in the Agency-approved performance management system (SPACE) in accordance with Agency guidance. Written documents created outside of the system (for example, performance feedback from non-NASA customers) that are relied upon for evaluating performance will be maintained by the supervisor.
6.1.2 Employees shall have access to their performance plans, appraisals, and all other performance documents stored in SPACE in accordance with Government-wide regulations on records maintenance.
6.1.3 Annual performance records will be maintained for four years from the date the rating of record is issued. All performance records will be maintained and destroyed in accordance with Government-wide regulations on records maintenance and privacy act provisions. (5 CFR parts 293 and 297 and NPD 1382.17)
6.1.4 If any component of a rating of record is changed based on a reconsideration, grievance, or other appropriate review process, the original rating of record will be destroyed upon completion of new rating.
6.2.1 Annual performance records stored in SPACE will include:
a. The rating of record, including the narrative summary, for the appraisal period and the performance plan on which it was based.
b. Self-assessments provided by the employee.
c. Any written input from an official to which the employee was detailed or matrixed or any other feedback that was considered during the appraisal process. Note: This requirement only applies to input or feedback provided within SPACE. Input or feedback provided outside of SPACE will be maintained separately by the rating official or copied and pasted in the system.
d. Documentation of the mid-point progress review.
6.2.2 Records relating to any of the following will be maintained separately in each Servicing HR Office's employee relations files:
a. Reconsideration or grievance of a rating.
b. Performance-based removals, reassignments, or reductions in grade taken in accordance with 5 CFR parts 432 or 752.
c. Records supporting action based on failure to successfully complete the supervisory or managerial probationary period or the employee's initial period of probation after an appointment to a position.
d. Denial of WGI taken under 5 CFR Part 531.
6.3.1 The NSSC is responsible for:
a. Retrieving and forwarding employee performance records for employees who leave the Agency.
b. When employees transfer to another Federal agency, forwarding all ratings of record that are four years old or less to the gaining agency in accordance with 5 CFR S 293.405(a).
c. When employees leave the Federal service, forwarding all ratings of record that are four years old or less to the National Personnel Records Center in accordance with Office of Personnel Management (OPM) guidance.
d. When an employee transfers to NASA from another Federal agency, entering all summary ratings provided by the employee's former agency that are four years old or less into FPPS.
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