NASA Procedural Requirements

NPR 8735.1D Effective Date: April 02, 2018 Expiration Date: July 29, 2024

Subject: Exchange of Problem Data Using NASA Advisories and the Government-Industry Data Exchange Program (GIDEP)

Responsible Office: Office of Safety and Mission Assurance

Appendix A. Definitions

Agency Coordinator. The NASA person that serves as the representative to the GIDEP in the Department of Defense to communicate with and provide the interfaces between the Agency and the GIDEP. This individual is a GIDEP Representative as defined by GIDEP.

Center Coordinator. A NASA person appointed by their organization to represent the Center and implement this NPR. This individual is a GIDEP Representative as defined by GIDEP.

Closed-loop Reporting. Process by which a Program, Project, and Operational/Institutional Manager or their designee provides a usage assessment to a specific NASA Advisory or GIDEP Notice.

Common item. An item that has multiple applications versus a single or peculiar application.

Corrective Actions. Changes to design processes, work instructions, workmanship practices, training, inspections, tests, procedures, software, specifications, drawings, tools, equipment, facilities, resources, or material that result in preventing, minimizing, or limiting the potential for recurrence.

Counterfeit. An unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

Critical Nonconformance. A nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

Functional Failure. A failure resulting in nonfulfillment of required component functions or capabilities.

GIDEP. This acronym stands for "Government-Industry Data Exchange Program." GIDEP is a cooperative information-sharing program between the U.S. Government, Canadian Government, and industry participants. The goal of GIDEP is to ensure that only reliable and conforming parts, materials, and software are in use on all Government programs and operations. GIDEP members share technical information essential to the research, design, development, production, and operational phases of the life cycle of systems, facilities, and equipment.

GIDEP Agency Action Notice. See the GIDEP Operations Manual for formal definition.

GIDEP Alert. See the GIDEP Operations Manual for formal definition.

GIDEP Notices. Term used within this NPR to collectively refer to GIDEP Alerts, GIDEP Safe-Alerts, GIDEP Problem Advisories, Lessons Learned, and GIDEP Agency Action Notices.

GIDEP Problem Advisory. See the GIDEP Operations Manual for formal definition.

GIDEP Representative. See the GIDEP Operations Manual for formal definition.

GIDEP Safe-Alert. See the GIDEP Operations Manual for formal definition.

Ground Support Equipment. Ground-based equipment used to store, transport, handle, test, check out, service, or control aircraft, launch vehicles, spacecraft, or payloads (NASA-STD-8709.22).

Ground Systems (GS). This line of classification collectively refers to the ground-based hardware, software, development processes, and ground operations associated with supporting a vehicle or instrument operating in space. Implementation practices differ significantly from the flight hardware but are kept commensurate with the overall risk posture for the mission. Note that this category is distinct from Ground Support Equipment, which is equipment that is used to interface with flight hardware while it is on the ground. (examples: GOES-R GS, JPSS GS, SGSS)

Impact. The issue presented in the NASA Advisory, GIDEP Notice, or other released document potentially has an adverse effect on operation of the system being evaluated.

Major Nonconformance. A nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

NASA Advisory. A NASA document for exchanging significant parts, materials, and safety problems or concerns among NASA activities.

NASA Advisory Reporting System (NARS). A web-based tool operated by NASA and used to generate, document and store NASA Advisories.

NASA Advisories, Notices, and Alerts Distribution and Response Tracking System (NANADARTS). A Web-based tool operated by NASA and used to distribute NASA Advisories, GIDEP Notices, and other related documents and collect closed-loop responses for these documents.

Nonconformance. The state or situation of not fulfilling a requirement. A nonconforming product, process, software, or material does not meet manufacturing specifications or design, composition, or contractual requirements. Counterfeit parts, products, software, and materials are considered nonconforming and/or nonconformances.

Payload. Any airborne or space equipment or material that is not an integral part of the carrier vehicle (i.e., not part of the carrier aircraft, balloon, sounding rocket, expendable or recoverable launch vehicle). Included are items such as free-flying automated spacecraft, Space Shuttle payloads, Space Station payloads, Expendable Launch Vehicle payloads, flight hardware and instruments designed to conduct experiments, and payload support equipment. [NPR 8705.4 Risk Classification for NASA Payloads]

Quality Escape. Any product released by an internal or external supplier or sub-tier supplier that is subsequently determined to be nonconforming to contract and/or product specification requirements.

Safety-Critical Product. A product whose failure, malfunction, or absence could cause a catastrophic or safety-critical failure resulting in the loss of or serious damage to the craft/vehicle/facility, loss of mission, an unacceptable risk of personal injury, or loss of life.

Significant Problem. Any problem that is of the highest category of significance by virtue of the problem's impact on personnel safety or mission accomplishment (schedule and objectives).

Suspect Counterfeit. An item for which credible evidence (including but not limited to, visual inspection or testing) provides reasonable doubt that the item is authentic.

Usage. The item presented in the NASA Advisory, GIDEP Notice, or other released document is present on the system being evaluated.

Work Breakdown Structure (WBS). A product-oriented hierarchical division of the hardware, software, services, and data required to produce the program's or project's end product(s), structured according to the way the work will be performed and reflecting the way in which program/project costs and schedule, technical, and risk data are to be accumulated, summarized, and reported.

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