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NASA Ball NASA
Procedural
Requirements
NPR 8735.1D
Effective Date: July 29, 2018
Expiration Date: July 29, 2023
COMPLIANCE IS MANDATORY FOR NASA EMPLOYEES
Printable Format (PDF)

Subject: Exchange of Problem Data Using NASA Advisories and the Government-Industry Data Exchange Program (GIDEP)

Responsible Office: Office of Safety and Mission Assurance


| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | AppendixA | AppendixB | AppendixC | AppendixD | ALL |

Appendix C. Guidelines for Contractual Implementation of GIDEP

C.1 NASA Program Managers are responsible for ensuring that contractors and subcontractors are responding to GIDEP Notices and NASA Advisories by performing closed-loop reporting. These requirements need to be included in contract statements of work or specifications.

C.2 Closed-loop reporting is implemented when a NASA Advisory or GIDEP Notice may impact critical work as defined in NPD 8730.5.

C.2.1 The following is a suggested GIDEP/NASA Advisory Participation Statement of Work. This text may be tailored at the Center's discretion.

"The Contractor shall participate in the Government-Industry Data Exchange Program (GIDEP) in accordance with the requirements of the GIDEP Operations Manual and the GIDEP Requirements Guide, available from the GIDEP Operations Center, PO Box 8000, Corona, California 92878-8000 or www.gidep.org. The Contractor shall review all GIDEP Notices* and designated NASA Advisories to determine if they affect the Contractor's products/and or services provided to the Government. The Contractor shall respond by documenting whether or not each GIDEP Notice and NASA Advisory affects the Contractor's products and services provided to the Government. The contractor is responsible for stating whether or not each GIDEP Notice and NASA Advisory affects the subcontractor's products and services provided to the Government. For GIDEP Notices and NASA Advisories that affect the Contractor's products and services provided to the Government, the Contractor shall take action to eliminate or mitigate any negative effect and inform the Government of such actions to ensure GIDEP Notices and NASA Advisories adhere to closed-loop reporting**. The Contractor shall generate applicable GIDEP Notices in accordance with the requirements of GIDEP Operations Manual and GIDEP Requirements Guide whenever failed or nonconforming items, available to other buyers, are discovered during the course of the Contract."

*The term "GIDEP Notices" means "GIDEP Alerts, GIDEP Safe-Alerts, GIDEP Problem Advisories, and GIDEP Agency Action Notices." Life-cycle logistics should be addressed per contractual requirements identified by the Program/Project.

** The term "closed-loop reporting" means providing a written response of no impact, no usage or impact with rationale at program milestone and readiness reviews or according to contract or other specified reporting times/events for each GIDEP Notice and NASA Advisory."

"If suspect/counterfeit parts are furnished under this agreement and are found on the (site), such items shall be impounded by (site). The Seller shall promptly replace such items with items acceptable to the (site) and the Seller shall be liable for all costs relating to impoundment, removal, and replacement. (Site) may turn such items over to NASA Office of Inspector General, FBI, etc., for investigation and reserves the right to withhold payment for the suspect counterfeit items pending the results of the investigation."

C.2.2 The contractor is responsible for the flow-down of these requirements to subcontractors and subcontractor adherence to closed-loop reporting.

C.2.3 The contractor is responsible for providing all the necessary information in NARS when a NASA Advisory is created.



| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | AppendixA | AppendixB | AppendixC | AppendixD | ALL |
 
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