NASA Procedural Requirements

NPR 1441.1E Effective Date: January 29, 2015 Expiration Date: May 23, 2026

Subject: NASA Records Management Program Requirements (Updated w/Change 3)

Responsible Office: Office of the Chief Information Officer

NOTE: The NASA Record Retention Schedules (NRRS), is published as a separate document entitled, NRRS 1441.1, NASA Record Retention Schedules

Table of Contents

Change Log

Preface

P.1 Purpose
P.2 Applicability
P.3 Authority
P.4 Applicable Documents and Forms
P.5 Measurement/Verification
P.6 Cancellation

Chapter 1. NASA Records Management Program Overview

1.1 Records
1.2 Information vs. Records
1.3 "Permanent" and "Temporary" Records Differentiated
1.4 Media Neutrality
1.5 Introduction to Records Life Cycle

Chapter 2. NASA Records Management Responsibilities

2.1 The NASA Chief Information Officer
2.2 NASA General Counsel
2.3 Center Chief Counsels
2.4 Inspector General
2.5 NASA Center CIOs
2.6 NASA Records Officer
2.7 Center Records Managers
2.8 Center Records Liaison Officers
2.9 Records Owners
2.10 Information System Owners
2.11 All NASA Employees

Chapter 3. Records Life-Cycle Governance Procedural Requirements

3.1 Records Creation Phase
3.2 Active Use Records Phase
3.3 Inactive Records Phase
3.4 Records Disposition

Chapter 4. Legal Holds

4.1 Purpose of Legal Holds
4.2 Authority to Issue Legal Holds
4.3 Records and Other Documentary Materials Subject to Holds
4.4 Legal Holds Requirements

Chapter 5. Requirements for Management of Records in E-mail, Cloud, and Social Media

5.1 Determining Records in Electronic Formats or Media
5.2 Managing Information in Cloud Computing
5.3 Managing Social Media Content
5.4 Managing E-Communications Records

Appendix A. Definitions
Appendix B. Acronyms
Appendix C: Records Management Core Element Checklist
Appendix D: Agency Filing Scheme
Appendix E: NASA Records Retention Schedules Update Procedures
Appendix F: Unauthorized Records Destruction Reporting Guidance
Appendix G: Cloud Services Records Management Checklist

DISTRIBUTION:
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This document does not bind the public, except as authorized by law or as incorporated into a contract. This document is uncontrolled when printed. Check the NASA Online Directives Information System (NODIS) Library to verify that this is the correct version before use: https://nodis3.gsfc.nasa.gov.