Preface

Fleet Organization, Mission, and Responsibilities

Performance Metrics

Official Use of Vehicles

Asset Management

4.1 Table of Authorized Vehicles (TAV)

4.2 Fleet Vehicle Utilization

4.2.1 Utilization Policy

4.2.2 Utilization Management Procedures

	4.2.2.1 Annual Utilization Report
	4.2.2.2 Average Annual Usage Calculation
	4.2.2.3 Utilization Target Point Calculation
	4.2.2.4 Utilization Target List
	4.2.2.5 Notification to User Organizations
	4.2.2.6 User Response
	4.2.2.7 The Vehicle Management Office
	4.2.2.8 Vehicle Utilization Review Board
	4.2.2.9 Disposition of Disputed Vehicles
	4.2.2.10 Vehicle Exchange and Rotation Process
	4.2.2.11 Alternatives to Owning or Leasing
	4.2.2.12 Vehicles Excluded or Exempted from Utilization Review
	4.2.2.13 GSA Utilization Guidelines

4.3 Assignment of Fleet Vehicles

4.3.1 Types of Assignment

4.3.2 General Assignment Criteria

	4.3.2.1 Vehicle Authorization Review Authority
	4.3.2.2 Center Director (CD) Review and Approval
	4.3.2.3 VURB Review and Approval
	4.3.2.4 NASA Headquarters Review

4.3.3 Completion of Agency Vehicle Justification Form 971

4.3.4 NASA Zero Growth Vehicle Policy

4.3.5 Term of Assignments

4.3.6 Request for Use of Fleet Vehicle for Commuting

4.3.7 Alternative Modes of Transportation

	4.3.7.1 Taxi Service
	4.3.7.2 Shuttle Bus
	4.3.7.3 Privately Owned Vehicle (POV) Reimbursement

4.3.8 Vehicle Sub-Pools

4.3.9 Approval and Disapproval of Fleet Use

4.3.10 Appeal of Fleet Administrator's Decision

4.3.11 Data Collection, Monitoring, and Enforcement

4.3.12 Vehicle Travel Logs

4.4 Charge-Back Systems

	4.4.1 Agency Owned Vehicles
	4.4.2 GSA Vehicles

4.5 General Fleet Vehicle Use

	4.5.1 General Operation
	4.5.2 Compliance with Motor Vehicle Laws
	4.5.3 Alcoholic Beverages and Drugs
	4.5.4 Use of Personal Vehicles
	4.5.5 Parking and Storage of Fleet Vehicles
	4.5.6 Responsibility for Loss or Property Damage
	4.5.7 Loss of Fleet Vehicle Keys and Credit Cards
	4.5.8 Lost Government License Plates
	4.5.9 Seat Belt Usage
	4.5.10 Prohibitive Use of Tobacco Products
	4.5.11 Cell Phone Usage
	4.5.12 Transporting of Hazardous Materials Using Government Vehicles
	4.5.13 Restrictions on Use of 15-Passenger Vans

4.6 Information Systems

	4.6.1 Federal Automotive Statistical Tool (FAST)
	4.6.2 General Services Administration (GSA) Fleet Drive-Thru
	4.6.3 Fleet Management Information System (FMIS)

Vehicle Acquisition

Alternative Fueled Vehicles

Fleet Maintenance

Vehicle Disposal

Fuel Management

10.

Contractor Use of Government Vehicles

Driver's Handbook

Forms and Reports

References

Abbreviations, Acronyms, and Definitions

Web Links

FAQ

NASA Official Fleet Management Handbook

Asset Management

Table of Authorized Vehicles (TAV)

Each Center shall establish a baseline TAV. This means ensuring only an optimal mix of vehicles is assigned and maintained. Having the right size vehicle fleet is an OMB concern; therefore, Agencies should not miss potential opportunities for savings. The following process/factors should be considered as each Center develops its vehicle baseline:

Require each customer to submit a written justification for each additional assignment using NASA Form 971. Evaluate each submission, focusing on what the vehicle is used for in terms of passenger movement, cargo movement, material movement, or mission essentiality of the vehicle. Look at why requirement can not be met with other means of support; i.e., POV, taxi, bus or pool vehicle. Determine mission impact based on Form 971 input. A decision table is provided that will aid the CTO in determining whether a vehicle should be assigned.
Condition, age, and downtime are factors that should be included in the analysis and documented on the Form 971.
Analyze past and expected utilization: if only 25% of average utilization is currently being met, continued assignment may not be warranted.
Develop preliminary TAV based on evaluation of the data captured on each Form 971, showing current and recommended levels.
Coordinate findings with customers and offer opportunity for rebuttal, especially if recommendation is to reduce assignments.
Consider customer recommendations and then make final decision on baseline mix.
Retain this TAV level and only adjust when mission changes warrant adjustments.
Once the customer baseline TAV is established, develop a baseline TAV for pool vehicles if applicable.

Note: CTO’s who already have an established and approved baseline in place are not required to re-establish the baseline. However, baselines must have been based on measurable and meaningful data.

Page: 4.1 Asset Management\Table of Authorized Vehicles (TAV)

Last Updated: 08/29/2005 06:15 PM