NASA Procedural Requirements

NPR 4200.1H Effective Date: March 08, 2017 Expiration Date: June 08, 2024

Subject: NASA Equipment Management Procedural Requirements

Responsible Office: Office of Strategic Infrastructure

Preface

P.1 Purpose

This NASA Procedural Requirements augments NASA Policy Directive (NPD) 4200.1. It contains equipment accountability requirements and procedures for acquisition, identification, and management of equipment held by NASA. Centers are encouraged to supplement these requirements to meet unique local needs.

P.2 Applicability

a. This directive is applicable to NASA Headquarters and NASA Centers, including Component Facilities, Technical and Service Support Centers, and subinstallations.

b. This language applies to the Jet Propulsion Laboratory (JPL), a Federally-Funded Research and Development Center (FFRDC), other contractors, recipients of grants, cooperative agreements, or other agreements only to the extent specified or referenced in the applicable contracts, grants, or agreements. The requirements of this NPR will be administered to JPL by the NASA Management Office (NMO).

c. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term "shall." The terms: "may" or "can" denote discretionary privilege or permission, "should" denotes a good practice and is recommended, but not required, "will" denotes expected outcome, and "are/is" denotes descriptive material.

d. In this NPR, all document citations are assumed to be the latest version unless otherwise noted.

P.3 Authority

a. Property Utilization, 40 U.S.C. § 483(b)

b. Duties of Executive Agencies, 40 U.S.C. § 524(a)(1) and (2), and (b)(1).

c. The National Aeronautics and Space Act, as amended, 51 U.S.C. § 20113.

d. Federal Property Management Regulations, (FPMR), 41 CFR pt. 101.

e. Federal Management Regulation (FMR), 41 CFR pt. 102.

f. Federal Acquisition Regulations (FAR), 48 CFR pts. 45 and 52.245-1.

g. NASA FAR Supplement, 48 CFR pt. 1845.

h. NPD 4200.1, Equipment Management.

P.4 Applicable Documents and Forms

a. Small Business Research and Development Act, 15 U.S.C. § 638.

b. High Performance Computing and Communications (HPCC) Program Act of 1991, 15 U.S.C. § 5501 et seq.

c. Duties of Executive Agencies, 40 U.S.C. § 524(a) (2).

d. Principles of Ethical Conduct for Government Officers and Employees, Executive Order (E. O.) 12731, 5 CFR pt. 2600 (1990).

e. Installation-accountable Government Property (IAGP), 48 CFR §1852.245-71.

f. NPD 2540.1, Personal Use of Government Office Equipment Including Information Technology.

g. NPR 1382.1, NASA Privacy Procedural Requirements.

h. NPR 1441.1, NASA Records Management Program Requirements.

i. NPR 1600.1, NASA Security Program Procedural Requirements.

j. NPR 1600.2, NASA Classified National Security Information (CNSI).

k. NPR 1600.6, Communications Security (COMSEC).

l. NPR 1620.3, Physical Security Requirements for NASA Facilities and Property.

m. NPR 2190.1, NASA Export Control Program.

n. NPR 2810.1, Security of Information Technology.

o. NPR 4100.1, NASA Materials Inventory Management Manual.

p. NPR 4300.1, NASA Personal Property Disposal Procedural Requirements.

q. NPR 4310.1, Artifact Identification and Disposition.

r. NPR 4500.1, Administration of Property in the Custody of Contractors.

s. NPR 6200.1, NASA Transportation and General Traffic Management.

t. NPR 8510.1, NASA Cultural Resources Management.

u. NPR 8621.1, NASA Procedural Requirements for Mishap and Close Call Reporting, Investigating, and Recordkeeping.

v. NPR 8800.15, Real Estate Management Program.

w. NPR 9250.1, Property, Plant, and Equipment and Operating Materials and Supplies.

x. NID 1600.55, Sensitive but Unclassified (SBU) Controlled Information.

y. NASA Form (NF) 598, Property Survey Report.

z. NF 892, Employee Property Pass Agreement and Removal Permit.

aa. NF 893, Loan of NASA Equipment.

bb. NF 894, NASA Property Transfer Form.

cc. NF 1517, Property of U.S. Government.

dd. NF 1517A, Property of U.S. Government.

ee. NF 1617, Request for Cannibalization/Modification, or Construction/Fabrication of NASA Equipment.

ff. NF 1618, NASA Property Found on Station.

gg. NF 1739, Capitalization Determination Form.

hh. SF 91, Motor Vehicle Accident Report.

ii. SF 153, Communications Security (COMSEC) Material Report.

jj. SF 364, Report of Discrepancy.

kk. DD Form 250, Material Inspection and Receiving Report.

ll. Federal Cataloging Handbook H2, Federal Supply Classification Groups and Classes.

P.5 Measurement/Verification

The equipment management analysis report will be used to summarize, compare, measure, and verify Center equipment inventory completion and equipment loss rates to the Agency benchmarks at the end of the fiscal year.

P.6 Cancellation

NPR 4200.1G, NASA Equipment Management Procedural Requirements, dated March 30, 2010, and NPR 4200.2B, Equipment Management Manual for Property Custodians dated September 11, 1998.

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