NASA Procedural Requirements

NPR 4300.1C Effective Date: June 27, 2013 Expiration Date: June 27, 2025

Subject: NASA Personal Property Disposal Procedural Requirements

Responsible Office: Office of Strategic Infrastructure

Appendix A. Definitions

Abandonment and/or Destruction (A&D). U.S. Federal agencies may abandon or destroy excess property when there has been a written determination that the property has no commercial value or the estimated cost of its continued care and handling would exceed the estimated proceeds from its sale.

Acquire. To procure, purchase, or obtain in any manner, including transfer and manufacture or production at Government-owned or -operated plants and facilities. Obtain in any manner includes lease of property.

Artifacts. As applied to NASA, unique objects that document the history of the science and technology of aeronautics and astronautics. Their significance and interest stem mainly from their relation to the following: Historic flights, programs, activities, or incidents; achievements or improvements in technology; understanding of the universe; and important or well-known personalities.

Asset Master Record (AMR). A financial record in SAP that identifies capital equipment.

Auxiliary or Accessorial Automatic Data Processing (AADP) Equipment. Equipment including plotters, tape cleaners, tape testers, data conversion equipment, source data automation recording equipment (optical character recognition devices, microfilm, and other data acquisition devices), or computer performance evaluation equipment designed for use with digital, analog, or hybrid computer equipment, either cable or modem connected, wire connected, or stand alone, and whether selected or acquired with a computer or separately.

Business Warehouse (BW). Part of the NASA PP&E System where the user performs equipment searches and generates reports upon request.

Calibration. The process of determining the deviation from a standard to ascertain the proper correction factors for measuring instruments.

Cannibalization. The removal of serviceable parts, components, or assemblies from one piece of equipment to be used as replacement parts in other equipment or to fabricate another item.

Capital Equipment. Equipment with a value of at least $100,000 and subject to the financial control, accounting, and reporting capitalization requirements of PP&E and NPR 9250.1.

Center Equipment Manager. The key individual within the Center equipment management organization interfacing with the property custodians and equipment users. Maintains and controls equipment records and assists custodians and users in procedures for and documentation of equipment transaction.

Collateral Equipment. Building support equipment and large, substantially affixed equipment/property. It is normally acquired and installed as a part of a facility project and includes the following: a. Building support equipment that normally is required to make a facility useful and operable. It is built in to the facility, and its removal would impair the usefulness, safety, or environment within the facility (e.g., elevators, transformers, compressors, heaters, ventilators, and air-conditioners). It also includes systems and subsystems, such as electrical, plumbing, pneumatic, fire protection, fire suppression, control systems, and monitoring systems. b. Large, substantially affixed equipment or property of any type other than building support equipment that is built in such that the installation costs including building envelope modifications, special foundations, and utility service exceed $300,000. See non-collateral equipment and related personal property definitions.

Commerce Control List Items (CCLIs). Dual use (commercial/military) items that are subject to export control by the Bureau of Export Administration, Department of Commerce. These items have been identified in EAR (15 C.F.R. 774) as export controlled for reasons of national security, crime control, technology transfer, or scarcity of materials.

Component Equipment Item. An item of equipment that is used as a subassembly to a larger assembly. Parts are not to be considered component equipment items.

Condition. A code assigned to indicate the physical state and usability of equipment.

Contracting Officer (CO). Any person with the authority to enter into, administer, or terminate contracts and make related determinations.

Contracting Officer Technical Representative (COTR). An authorized representative of a CO acting within the limits of their own authority.

Contractor-Acquired Equipment. Equipment procured or otherwise provided by the contractor for the performance of a contract, title to which is vested in the Government.

Contractor Inventory. Property furnished to or acquired by and in possession of a contractor pursuant to the terms of a contract, title to which is vested in the Government.

Control. The ongoing function of maintaining physical oversight and surveillance of property throughout its life cycle using various management tools.

Controlled Equipment. All equipment that has been identified by the Agency and/or Center as sensitive (flagged high risk in the NASA PP&E System), and all non-sensitive equipment with an acquisition cost of $5,000 or more with an estimated service life of 2 years or more and that is not consumed or expended in an experiment.

Controlled Unclassified Information (CUI). Unclassified information requiring safeguarding or dissemination controls pursuant to and consistent with applicable law, regulation, or Government-wide policy. (This is the categorical designation that will replace SBU Information in all U.S. Government Executive Branch offices per Executive Order 13556 of November 2010). See also Sensitive But Unclassified.

Cooperative Agreement. A legal instrument reflecting a relationship between a Federal agency and a non-Federal recipient (cooperative), made in accordance with the Federal Grant and Cooperative Agreement Act of 1977 (31 U.S.C. pts. 6301-6308), under any or all of the following circumstances:

(1) The purpose of the relationship is the transfer between a Federal agency and a non-Federal entity of money, property, services, or anything of value to accomplish a public purpose authorized by law, rather than by purchase, lease, or barter, for the direct benefit or use of the Federal Government.

(2) Substantial involvement is anticipated between the Federal agency and the cooperative during the performance of the agreed upon activity.

(3) The cooperative is a State or local government entity or any person or organization authorized to receive Federal assistance or procurement contracts.

Custodian Records. Memoranda in any form, written or electronic, that document the life cycle of property.

Declared Excess Property. Property under the control of any Federal agency that is no longer required for that Agency's needs, as determined by the Agency head or designee. When no longer needed by Federal agencies (of no use to Federal agencies), the property is designated surplus.

Defense Contract Management Agency (DCMA). The DoD component that works directly with Defense suppliers to help ensure that DoD, Federal, and allied government supplies and services are delivered on time at projected cost and meet all performance requirements.

Demilitarization. As defined by DoD, the act of destroying the military capabilities inherent in certain types of equipment or material. Such destruction may include deep sea dumping, mutilation, cutting, crushing, scrapping, melting, burning, or alteration so as to prevent the further use of the item for its originally intended purpose.

Digital Media. Electronic information storage that typically comprises mobile computing devices, laptops, personal digital assistants (PDAs), "smart phones," and removable storage devices such as Universal Serial Bus (USB) drives, flash drives, writeable compact discs (CDs), digital video discs (DVDs), memory cards, external or internal hard drives, storage cards, diskettes, magnetic tapes, external/removable hard drives, or any electronic device that can be used to copy, save, store and/or move data from one system to another.

Direct Cost. Costs of warehouse/storage facilities, sales preparation, environmental services, DEMIL, security services, advertising, appraisal services, transportation of property during or after sale, and labor related to the sale of property.

Direct Transfer. Property transfer among and authorized by Federal agencies; GSA verbal concurrence is required for property with a line item value greater than $10,000.

Disposal. The processes involved in the removal of property from use and from the property accounting system because of trade-in, utilization by another Federal agency, donation, sale, recycle, or A&D. NASA's disposal policy is located in NPD 4300.1.

Domestic. Refers to the States of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, American Samoa, Guam, the Trust Territory of the Pacific Islands, and the U.S. Virgin Islands.

Donation. The Federal Surplus Personal Property Donation Program enables eligible non-federal organizations to obtain surplus personal property no longer required by the federal government. The primary authority for the Federal Surplus Personal Property Donation Program is Title 40 of the U.S.C., section 549. Implementing regulations are contained in 41 C.F.R. 102-37.

Donee. Means any of the following entities that receive Federal surplus personal property through a SASP: (1) A service educational activity (SEA). (2) A public agency (as defined in Appendix C of 41 C.F.R. 102-37) which uses surplus personal property to carry out or promote one or more public purposes. (Public airports are an exception and are only considered donees when they elect to receive surplus property through a SASP, but not when they elect to receive surplus property through the Federal Aviation Administration as discussed in subpart F 41 C.F.R. 102-37). (3) An eligible nonprofit tax-exempt educational or public health institution (including a provider of assistance to homeless or impoverished families or individuals). (4) A State or local government agency, or a nonprofit organization or institution, that receives funds appropriated for a program for older individuals.

DSPL. NASA's PP&E disposition component managed by NEACC at NASA's Marshall Space Flight Center.

EAR 99. If an item falls under U.S. Department of Commerce jurisdiction and is not listed on the CCL, it is designated as EAR 99. EAR 99 items generally consist of low-technology consumer goods and do not require a license in many situations. However, if export of an EAR 99 item to an embargoed country, to an end-user of concern, or in support of a prohibited end-use is planned, a license may be required.

End User Procedures (EUP). Written procedures located in the Enterprise Performance Support System (EPSS) that provide detailed directions for users of the NASA PP&E System.

Enterprise Performance Support System (EPSS). Provides users of the NASA PP&E System with procedures, job aids, and help content via the NASA Intranet.

Enterprise Resource Planning (ERP). An integrated system in which all of the modules are designed to share information and automatically create transactions based on various business processes.

Equipment. A tangible asset that is functionally complete for its intended purpose, durable, and nonexpendable. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment includes all items of NASA property that are configured as mechanical, electrical, or electronic machines, tools, devices, and apparatuses that have a useful life of two years or more and are not consumed or expended in an experiment.

Equipment Control. The section within the Center equipment management operations that manages all the processes, records, and documents used to achieve the objective of equipment management.

Equipment Control Number (ECN). The identification or barcode number assigned and affixed by a tag to each item of equipment for control purposes.

Equipment Master Record. A record in the NASA PP&E System that identifies and provides selected information about each item of controlled equipment.

Equipment Systems. Assemblies of component equipment items designed and operated to accomplish specific functions.

Equipment Utilization. A program to ensure maximum effectiveness in the management and utilization of NASA equipment.

Excess Property. Property determined unnecessary for the needs and discharge of duties of the holding organization and, therefore, returned to the Center PDO for reutilization or disposal.

Exchange. Replacement of a non-excess property item by trade or trade-in with the supplier of the replacement item when the value of the replaced item is used to reduce or offset the cost of the acquired item. The supplier may be a Government agency, commercial or private organization, or individual.

Exchange/sale. Exchange or sale of non-excess, non-surplus property and application of the exchange allowance or proceeds of sale in whole or in part payment for the acquisition of similar property.

Exchange/sale property. Property not excess to the needs of the holding Agency but eligible for replacement that is exchanged or sold under the provisions of 41 C.F.R. 102-39 in order to apply the exchange allowance or proceeds of sale in whole or part payment for replacement with a similar item.

Executive Agency. Any Executive department or independent establishment in the Executive branch of the Government, including any wholly owned Government corporation.

Fabricated Item. Property that is manufactured for or constructed by the using organization. Fabricated items meeting controlled equipment criteria are controlled.

Fair Market Value (FMV). The best estimate of the gross sales proceeds if the property were to be sold in a public sale.

Federal Agency. Any Executive agency or any establishment in the legislative or judicial branch of the Government (except the Senate, the House of Representatives, and the Architect of the Capitol and any activities under his/her direction).

Federal Supply Group (FSG). A four-digit property identification code describing commodity classification. See Federal Supply Classification Groups and Classes, Cataloging Handbook H2, http://www.dispositionservices.dla.mil/turn-in/usable/h2book.pdf.

Flight Hardware. Property that is certified for use in space flight operations.

Flight Safety Critical Aircraft Part (FSCAP). Any aircraft part, assembly, or installation containing a critical characteristic whose failure, malfunction, or absence could cause a catastrophic failure resulting in engine shutdown or loss or serious damage to the aircraft, resulting in an unsafe condition (41C.F.R. 102-33, Management of Government Aircraft, Subpart D).

Foreign Excess Property. Any U.S.-owned excess property located outside the United States, the District of Columbia, the U.S. Virgin Islands, American Samoa, Guam, Puerto Rico, the Federated States of Micronesia, the Marshall Islands, Palau, and the Northern Mariana Islands.

Freeze. An indicated interest by NASA for a particular excess item being offered for reutilization in GSAXcess^® or some other Federal excess property system. A freeze does not reserve property; multiple freezes may be placed on property. For example, GSA allocates the final disposition of property based on date order of freezes or other priorities.

Functional Control Board (FCB). The organization that manages and maintains the full list of enhancements service (change) requests (i.e., product backlog) associated with its functional area (e.g., finance, human capital, logistics, and procurement).

Government-Furnished Property (GFP). Property furnished to a contractor (including Government-Furnished Equipment (GFE)) or acquired by the contractor, as in contractor-acquired equipment.

Government Office Equipment Including Information Technology. Equipment including but not limited to: Personal computers and related peripheral equipment and software, library resources, telephones and wireless communications devices (e.g., cell phones, personal digital devices, pagers), facsimile machines, photocopiers, office supplies, Internet connectivity and access to Internet services, and e-mail (see NPD 2540.1, Personal Use of Government Office Equipment Including Information Technology Equipment).

Grant. A type of assistance award and a legal instrument that permits a Federal agency to transfer money, property, services, or other things of value to a grantee when no substantial involvement is anticipated between the Agency and the recipient during the performance of the contemplated activity.

GSAXcess^®. The customer interface to the Federal Disposal System (FEDS). GSAXcess^® is a totally Web-enabled platform that eligible customers use to access all customer functions of FEDS: reporting, searching, and selecting property. GSAXcess^® provides agencies a means of electronically reporting their unwanted property to GSA. GSAXcess^® also is used as a source of supply for customers seeking property that has been reported and is available for transfer.

Hazardous Property. Property that is deemed a hazardous material, chemical substance, or mixture or hazardous waste under the Hazardous Materials Transportation Act (HMTA) (49 U.S.C. § 5101), the Resource Conservation and Recovery Act (RCRA) (42 U.S.C. §§ 6901-6981), or TSCA (15 U.S.C. §§ 2601-2609).

Heritage Assets. PP&E that is unique for the following reasons: historical or natural significance; cultural, educational, or artistic (i.e., aesthetic) importance; and significant architectural characteristics. This determination is not an Equipment Management responsibility, but is a Financial Management process.

Historic Property. Property having added value for display purposes because of its historical significance that is greater than the fair market value of the item for continued use. Items that are commonly available and remain in use for the intended purpose, such as military aircraft still in use by active or reserve units, are not regarded as historic items.

Holding Agency. The Federal agency having accountability for and generally possession of the property involved.

Indirect Cost. Contractor costs for repairing, converting, rehabilitating, operating, preserving, protecting, insuring, packing, storing, handling, conserving, transporting and destroying property or rendering the property innocuous.

Industrial Property Officer (IPO). Individual assigned to each NASA site responsible for the oversight of contract property at that site.

Information Technology. Any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement control, display, switching, interchange, transmission, or reception of data or information.

Installation. Terminology used in the NASA PP&E System for Centers.

Intangible Property. Property in which the existence and value of the property is generally represented by a descriptive document rather than the property itself. Some examples are patents, patent rights, processes, techniques, inventions, copyrights, negotiable instruments, money orders, bonds, and shares of stock.

International Traffic in Arms Regulations (ITAR). A set of United States Government regulations that control the export and import of defense-related articles and services on the United States Munitions List (USML). These regulations implement the provisions of the Arms Export Control Act, and are described in Title 22 (Foreign Relations), Chapter I (Department of State), Subchapter M of the Code of Federal Regulations. The U.S. Department of State interprets and enforces ITAR. Its goal is to safeguard U.S. national security and further U.S. foreign policy objectives.

Inventory. The sighting, tagging or marking, describing, recording, and reporting of the property concerned and reconciling the property recorded with the property records.

Inventory Adjustments. Changes made to the official property record when physical inventories and official records do not agree. All changes require approval and some type of documentation trail for audit purposes.

Key Points (for DEMIL). The parts, major components, alignment points, attachment fittings, or areas of significant military equipment that, when demilitarized, cannot feasibly be repaired, restored, replaced, improvised or commercially procured and are necessary factors in restoring the next higher assembly to design capability.

Leased Equipment. Equipment that has been conveyed by or to NASA by contract for a certain consideration of payment of rental fee.

Life-limited Aircraft Part. An aircraft part that has a finite service life expressed in total operating hours, total cycles, or calendar time.

Line Item. A single line entry on a reporting form or transfer order for items of property of the same type having the same description, condition code, and unit cost.

Material. Supplies, parts, components, assemblies, and items that do not meet criteria for controlled equipment held in inventory prior to issue (see NPR 4100.1 and NPR 4200.1).

Munitions List Items (MLIs). Commodities (usually defense articles/defense services) listed in the International Traffic in Arms Regulation (22 C.F.R. 121), published by the U.S. Department of State.

Museum. A public or nonprofit institution that is organized on a permanent basis for essentially educational or aesthetic purposes and which, using a professional staff, owns or uses tangible objects, either animate or inanimate; cares for these objects; and exhibits them to the public on a regular basis (at least 1,000 hours a year). For the purposes of this definition, an institution uses a professional staff if it employs at least one fulltime staff member or the equivalent, whether paid or unpaid, primarily engaged in the acquisition, care, or public exhibition of objects owned or used by the institution. This definition of "museum" does not include any institution that exhibits objects to the public if the display or use of the objects is only incidental to the primary function of the institution, as defined 41 C.F.R. 102-37, Appendix C, Glossary of Terms for Determining Eligibility of Public Agencies and Nonprofit Organizations.

NASA FAR Supplement (NFS). A document that with the FAR, establishes uniform policies and procedures relating to the procurement of property and services. The NFS applies to all purchases and contracts made by NASA for property and services that obligate appropriated funds.

NASA Property, Plant, and Equipment (PP&E) System. The IAM, PP&E System, herein referred to as the NASA PP&E System used throughout the Agency to identify, control, and account for Government-owned PP&E acquired by or in use by NASA and its onsite NASA contractors under the NFS clause 1852.245-71 (Installation Accountable Government Property). The PP&E System is an Agency-wide tool hosted at the NEACC at NASA's Marshall Space Flight Center using SAP software and consists of the following components: N-PROP (the Web-based front end), DSPL (the disposition component), and BW (the inventory query and reporting component). Other business logistics and financial components using SAP software are: Asset Accounting (containing the AMR), and Plant Maintenance (containing the EMR).

Nominal Value. Term applied to objects or material with low intrinsic value such as a paper certificate or repurposed scrap material requiring minimal aggregate processing cost, for example, bookmarks manufactured from orbiter liners; medallions or coins manufactured from scrap metal components; obsolete (non-flown) materials such as engine turbine blades, nuts, bolts, or electrical conduit.

Non-appropriated Fund Activity. An activity or entity that is not funded by money appropriated from the general fund of the U.S. Treasury, such as post exchanges, ships stores, military officers' clubs, and veterans' canteens. Such property is not Federal property.

Non-Capital Equipment. Equipment with a value of at least $5,000 and not subject to the capitalization requirements of PP&E and NPR 9250.1.

Non-collateral Equipment. Equipment other than collateral equipment that, when acquired and used in a facility or a test apparatus, can be severed and removed after erection or installation without substantial loss of value or damage to the premises where installed. See collateral equipment and related personal property definitions

Non-controlled Equipment. Equipment having an acquisition cost of less than $5,000 (excluding items that have been designated as sensitive items), including equipment acquired and used under outsourcing initiatives, managed under procedures established by the holding Center in accordance with this NPR.

Nonprofit. Not organized for profit and exempt from Federal income tax under section 501 of the Internal Revenue Code (26 U.S.C. 501).

N-PROP. The Web-based front end of the NASA PP&E System. Users access N-PROP via the Business and Administrative Systems Office (BASO) or via direct Internet access. N-PROP provides users the ability to: accept or reject receipt of equipment and to cancel a pending property action; view assigned property, as well as history; update property location; transfer property from one custodian account to another property custodian account; generate a property pass; request property control tags; request excess controlled equipment; or report any changes of status, location, or user to the responsible property custodian.

Personal Property. Property of any kind, including equipment, materials, and supplies, but excluding real property and certain naval vessels.

Personally Identifiable Information (PII). The term "PII," as defined in OMB Memorandum M-07-16 refers to information that can be used to distinguish or trace an individual's identity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual. The definition of PII is not anchored to any single category of information or technology. Rather, it requires a case-by-case assessment of the specific risk that an individual can be identified. In performing this assessment, it is important for an agency to recognize that non-PII can become PII whenever additional information is made publicly available—in any medium and from any source— that, when combined with other available information, could be used to identify an individual..

Physical Inventory. The physical verification of existence, location, and quantity of property.

Plant Clearance. All actions related to the screening, redistribution, and disposal of contractor inventory from a contractor's plant or work site. Contractor's plant includes a Government facility when contractor operated.

Plant Clearance Automated Reutilization Screening System (PCARSS). A Web-based application that automates the process for reporting, screening, requisitioning, and disposition of excess Government property located at contractor facilities.

Plant Clearance Officer. An authorized representative of the contracting officer appointed in accordance with agency procedures responsible for screening, redistributing, and disposing of contractor inventory from a contractor's plant or work site.

Plant Equipment. Property consisting of equipment, machine tools, test equipment, furniture, vehicles, and accessory and auxiliary items but excluding special tooling and special test equipment that is used or is capable of use in the manufacturing of supplies, in the performance of services, or for any administrative or general plant purpose.

Note: This definition applies only to contractor-held property so classified for contract purposes.

Prescreening. As used in context with this NPR and for the purposes of property disposition, the early screening by eligible recipients of property still in use that may become available at a future date.

Property Accountability. A record of transactions, systematically maintained, which at any given time discloses item identification, quantity, cost, location, and custodial responsibility of property controlled by a Center or a contractor.

Property Administrator. An individual duly designated by the CO to administer contract requirements and obligations relative to Government property. The Property Administrator is an authorized representative of the CO (see NSF Part 1845).

Property Custodian. An individual organizationally or geographically assigned who is responsible for all controlled equipment assigned to a designated property management area.

Property Disposal Officer (PDO). The official appointed by the Center Director who is responsible for managing the Center's screening, redistribution, and disposal functions.

Property Management Area. An area of property management responsibility by organization or by a geographic area selected by the Supply and Equipment Management Officer (SEMO) in conjunction with the head of the organizational unit for the assignment of a property custodian for property control.

Property, Plant & Equipment (PP&E). Tangible assets, including land, that meet the following criteria: (1) have estimated useful lives of two years or more, (2) are not intended for sale in the ordinary course of operations, and (3) have been acquired or constructed with the intention of being used or being available for use by the entity.

Public Agency. Any State or political subdivision thereof, including any unit of local government or economic development district; any department, agency, or instrumentality thereof, including instrumentalities created by compact or other agreement between States or political subdivisions; multijurisdictional sub-State districts established by or pursuant to State law; or any Indian tribe, band, group, pueblo, or community located on a State reservation.

Receiving. The process of equipment being accepted into an organization or facility and the point at which an organization's obligation, liability, and accountability begin.

Reconciliation. Comparison of the property located during a physical inventory against the official property records. Includes actions to reconcile overages and shortages with the official property records, using the appropriate adjustment instrument or documentation to make the records whole and accurate.

Related Personal Property. Any property that is an integral part of real property. It is: (1) related to, designed for, or specifically adapted to the functional capacity of the real property and removal of this property would significantly diminish the economic value of the real property, or (2) determined by the Administrator of General Services to be related to the real property. See collateral equipment and non-collateral equipment definitions.

Replacement. The process of acquiring property to be used in place of property that is still needed but no longer adequately performs the tasks for which it is used or does not meet the Agency's need as well as the property to be acquired.

Reutilization. The program that identifies excess items no longer needed by one discipline within NASA and that manages the transfer of the assets to another location that has a requirement.

Salvage. Property that has a value greater than its basic material content but for which repair or rehabilitation is clearly impractical and uneconomical.

SAP. A software product capable of integrating multiple business applications, with each application representing a specific business area. SAP is categorized into three core functional areas: logistics, finance, and human resources.

Scrap. Property that has no value except for its basic material content.

Screening. Review or comparison of property on hand against a known or anticipated requirement.

Screening Period. The period in which excess and surplus property are made available for excess transfer or surplus donation to eligible recipients.

Sensitive But Unclassified (SBU). Any information, the loss, misuse, or unauthorized access to or modification of which could adversely affect the national interest or the conduct of

Federal programs or the privacy to which individuals are entitled under the Privacy Act of 1974

(5 U.S.C. § 552a, as amended) but which has not been specifically authorized under criteria established by an Executive order or an act of Congress to be kept secret in the interest of national defense or foreign policy.

Sensitive Equipment. Equipment with a value of $500 or more that is determined to be highly pilferable by the Center SEMO or that could be hazardous (including weapons), thus requiring a stringent degree of control.

Service Life Extension Program (SLEP). The modification of property undertaken to extend the life of the item beyond that which was previously planned. SLEPs extend capital asset life by retrofit, major modification, remanufacturing, or enhancement.

Shelf-life Item. Any item that deteriorates over time or has unstable characteristics such that a storage period is assigned to ensure the item is issued within that period to provide satisfactory performance. Management of such items is governed by Management of Shelf-Life Materials, 41 C.F.R. 101-27, subpt. 27.2 , NPR 4100.1, and DoD instructions for Executive agencies and DoD respectively.

Shipping Document/Request for Shipping. The authorization and acceptance document that accompanies equipment when it is being sent to another location.

Similar. Acquired item(s) and replaced item(s) are identical; are within a single FSC, FSG, or property (includes all forms of property within a single FSG); are parts or containers for similar end items; or are designed or constructed for the same purpose (includes all forms of property regardless of the FSG to which they are assigned).

Space Act Agreements (SAA). Agreements made under the authority of National Aeronautics and Space Act.

State Agencies for Surplus Property (SASP). The agencies designated under State laws to receive Federal surplus property for distribution to eligible donees within the State as provided for in 40 U.S.C. § 549. Contact information for each of the agencies can be found in the following link: http://www.gsa.gov/portal/content/100851 .

Supply and Equipment Management Officer (SEMO). The individual responsible for managing a NASA Center's equipment program—providing functional management, leadership, and necessary resources to ensure the implementation of an effective equipment management program.

Surplus Property. Excess property no longer required by Federal agencies as determined by GSA.

Surplus Release Date. The date when Federal screening has been completed and excess property becomes surplus.

Transfer With Reimbursement. Transfer of excess property between Federal agencies where the recipient is required to pay, i.e., reimburse, the holding agency for the property.

Utilization. The identification, reporting, and transfer of excess property among Federal agencies to fill current or future authorized requirements in lieu of new procurements.

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