NASA Procedural Requirements

NPR 4300.1C Effective Date: June 27, 2013 Expiration Date: June 27, 2025

Subject: NASA Personal Property Disposal Procedural Requirements

Responsible Office: Office of Strategic Infrastructure

Appendix D. Public Sale of Export-Controlled Property

The following guidance comes from a November 14, 2011 memorandum from NASA's Logistics Management Division to the NASA Deputy Assistant Administrator, Protective Services Office; NASA Headquarters Export Administrator; NASA Centers Senior Logistics Managers; and NASA Centers Property Disposal Officers.

The Logistics Division has been working closely with NASA HQ Office of Protective Services, NASA Headquarters Export Administrator (HEA), and the General Services Administration (GSA) to formulate a process by which the purchasers of export-controlled property are required to prove U.S. citizenship prior to the property being released by NASA. The following guidance is provided to minimize the risk of EAR/ITAR personal property being sold to unauthorized individuals (see section 1.5.1.t of this NPR).

1. If the purchaser is picking up the EAR/ITAR controlled property, the Center Property Disposal Office is to:

a. Inform the purchaser that, before being allowed on the NASA Center to remove EAR/ITAR controlled property; he or she is required to present proof of U.S. Citizenship at the NASA Security Office in the form of the following:

(1) Unexpired U.S. passport; or

(2) One of the following records along with identification in the form of a State or Federal government issued photo ID:

(a) Certified birth certificate issued by the city, county or state; or

(b) Consular Report of Birth Abroad; or

(c) Certification of Birth; or

(d) Naturalization Certificate; or

(e) Certificate of Citizenship

b. Coordinate with the Center Protective Service Office, at least 48 hours (business hours) prior to the purchaser's scheduled pickup of the EAR/ITAR controlled property, to have the Protective Service Office perform the following security checks:

(l) The purchaser's posting on the Department of Commerce's Denied Persons List ¹, and

(2) The purchaser's posting on the Department of State's Debarred Parties List ², and

(3) The purchaser's proof of U.S. citizenship as described in 1.a above.

c. Keep a record on file of correspondence reflecting that all the above checks where successfully accomplished.

2. If anyone is transporting the property on behalf of the purchasers for EAR/ITAR property, the Center Property Disposal Office is to:

a. Require the purchaser to provide a notarized document declaring and proving U.S. citizenship (Attachment 1) to the property disposal office. The notarized document is to be kept on file.

b. Inform the purchaser not to send any identification documents other than the notarized declaration to avoid the need for unnecessary PII.

c. Inform the purchaser that he or she is required to designate an agent who must show proof of U.S. citizenship, in the form outlined below, before being allowed on the NASA Center to remove EAR/ITAR controlled property:

(1) Unexpired U.S. passport; or

(2) One of the following records along with identification in the form of a State or Federal government issued photo ID:

(a) Certified birth certificate issued by the city, county or state; or

(b) Consular Report of Birth Abroad; or

(c) Certification of Birth; or

(d) Naturalization Certificate; or

(e) Certificate of Citizenship

d. Require the purchaser to provide a signed letter designating the individual or carrier picking up controlled property on the purchaser's behalf to the property disposal office.

e. Review the purchaser's notarized declaration to ensure the document (Attachment 1) is complete.

f. Coordinate with the Center Protective Service Office, at least 48 hours (normal hours) prior to the purchaser's agent scheduled pickup of the EAR/ITAR controlled property, to have the Protective Service Office perform the appropriate security checks, specifically:

(1) The purchaser's agent posting on the Department of Commerce's Denied Persons List1,

(2) The purchaser's agent posting on the Department of State's Debarred Parties List2, and

(3) The purchaser's agent proof of U.S. citizenship as described in 1.a above.

g. Keep a record on file of correspondence reflecting that all the above checks where successfully accomplished.

3. Notify the GSA Sales Contracting Officer (SCO) and NASA HQ Disposal Program Manager (DPM) immediately when the purchaser or their agent does not meet the above requirements. The Center PDO shall not release the EAR/ITAR controlled property to the purchaser without further written guidance from GSA SCO and NASA DPM.

4. Provide a report to the HQ Logistics Division DPM at the end of the fiscal year summarizing the number of EAR/ITAR controlled property sales and indicating if checks of purchasers were done in accordance with the above process. If no items were sold, which qualified for EAR/ITAR control, a negative report is required.

5. Incorporate the above procedures in Center's disposal processes.