Effective Date: June 27, 2013
Expiration Date: January 27, 2021
|| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | Chapter8 | Chapter9 | Chapter10 | Chapter11 | Chapter12 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | AppendixH | ALL ||
12.1.1 NASA excess material no longer needed by another program or project in nominal amounts, objects or material with low intrinsic value such as a paper certificate or repurposed scrap material requiring minimal aggregate processing cost, for example, bookmarks manufactured from orbiter liners; medallions or coins manufactured from scrap metal components; obsolete (non-flown) materials such as engine turbine blades, nuts, bolts, or electrical conduit, may be reused for official awards and for information dissemination in accordance with Federal laws and regulations, NASA regulations and policies, and Center procedures.
12.1.2 The expenditure of appropriate funds to modify excess material for unauthorized items is prohibited per the NASA memorandum dated April 6, 2012, Guidelines for the Purchase and Distribution of Promotional & Personal Use Items (Appendix G).
12.1.3 Not covered under this policy are previous items flown on the Space Shuttle, ( e.g., flags, to be used as mementos), which are covered by Mementos Aboard Space Shuttle Flights, 14 C.F.R. 1214.6, and items determined to be artifacts as covered by NPR 4310.1, Identification and Disposition of NASA Artifacts.
12.2.1 Awards must meet the requirements under NPR 3451.1, NASA Awards and Recognition Program and Federal Awards Policies.
126.96.36.199 NASA contract employees are eligible to receive awards only in accordance with NPR 3451.1.
12.2.2 The National Aeronautics and Space Act, 51 U.S.C. § 20112 (a) (3) gives NASA the authority to disseminate information concerning the Agency's activities in the widest practical and appropriate manner.
12.2.3 Requests for excess program material to be reused for authorized awards and educational outreach shall meet the "Guidelines for the Purchase and Distribution of Promotional and Personal Use Items" detailed in the NASA memorandum dated April 6, 2012 (Appendix G).
12.3.1 Requests for Agency excess to be reused for authorized awards and educational outreach efforts shall be accompanied by approval by the respective level manager with the concurrence of the supporting property and export control offices, legal offices, and Center Director.
12.3.2 Request for excess material to be reused as an authorized award requires the additional concurrence of the Center Human Capital Management office.
12.3.3 Request for excess material to be reused for educational outreach efforts requires the additional concurrence of the Center PAO.
12.3.4 If all concurrences are received, the Center PDO will release the materials to the program or project so that the program can execute actions as prescribed in their approved distribution plan for the materials.
12.4.1 Requests for Agency excess program material not needed by another program or project to be used for authorized awards and educational outreach efforts may be approved if the material:
a. Is in a condition code of "Scrap" as determined by the Center PDO.
b. Is determined not to be an artifact.
c. Contains no economically recoverable precious metals.
d. Represents no danger to the public's health or safety.
e. Is determined to be of nominal value.
12.4.2 Materials shall not be subdivided, sold, or utilized as gifts for profit-making purposes.
12.5.1 All requests for materials for awards or educational outreach shall be written in accordance with "Guidelines for the Purchase and Distribution of Promotional and Personal Use Items" detailed in the NASA memorandum dated April 6, 2012 (Appendix G) and Center policies.
12.5.2 Requests should include the following information:
a. Group to whom the materials are to be distributed.
b. Relationship between the materials and the program under which they are being distributed.
c. Benefit to NASA from the distribution.
d. The nature of the objects, i.e., award versus dissemination of information.
e. A brief physical description of the items.
f. The former use and pedigree of any metal or material used in medallions or coins (e.g., information about on which mission(s) the material was flown and the weight and type, such as aluminum, lithium, 50 lbs. per lot of [no. of items]).
12.6.1 Records of the request and approval shall be retained by the NASA Center PDO in accordance with NPR 1441.1.
12.7.1 Use of any NASA graphics shall be coordinated in accordance with NPD 2521.1 to ensure consistent and appropriate use of the NASA emblem and logo as prescribed by regulations for the NASA Seal, NASA Insignia, NASA Program Identifiers, NASA Flags, and compliance with the NASA Unified Visual Communications System.
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