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PREFACE 0. Preface
Fleet Organization, Mission, and Responsibilities 1. Fleet Organization, Mission, and Responsibilities
Performance Metrics 2. Performance Metrics
Official Use of Vehicles 3. Official Use of Vehicles
Asset Management 4. Asset Management
Vehicle Acquisition 5. Vehicle Acquisition
Alternative Fueled Vehicles 6. Alternative Fueled Vehicles
Fleet Maintenance 7. Fleet Maintenance
Vehicle Disposal 8. Vehicle Disposal
Fuel Management 9. Fuel Management
Contractor Use of Government Vehicles 10. Contractor Use of Government Vehicles
Forms and Reports   Driver's Handbook
Forms and Reports   Forms and Reports
Reference Materials   References
  Abbreviations, Acronyms, and Definitions
Billed Office Address Code (BOAC)
Center Transportation Officer or Manager (CTO)
Energy Policy Act of 1992 (EPACT)
Executive Order (EO) 13149
Fair Wear and Tear
Federal Automated Statistical Tool (FAST)
Federal Acquisitions Regulation (FAR)
Federal Property Management Regulation (FPMR) 101-39.202
Federal Property Management Regulation (FPMR) 102-34
General Service Administration
Leased Vehicle
Motor Vehicle
Office of Management and Budget (OMB)
Preventive Maintenance
Private Owned Vehicle (POV)
Rental Vehicle
Table of Authorized Vehicles (TAV)
Vehicle User (VU)
Vehicle Utilization Review Board (VURB)
Useful Web Links   Web Links
Frequently Asked Questions   FAQ



Abbreviations, Acronyms, and Definitions

  1. Billed Office Address Code (BOAC). The BOAC is a six-digit billing number and should begin with the same three digits as the applicable NASA Center’s BOAC where the contract is issued. Contractors authorized to use the GSA-leased vehicles will be billed directly by GSA for services provided.
  2. CTO. Center Transportation Officer or Manager. Manager responsible for overseeing the management of transportation program.
  3. EPAct 1992. Energy Policy Act of 1992. This Act was passed by Congress with an objective of reducing the nation's dependence on imported petroleum by requiring certain fleets to acquire alternative fuel vehicles, which are capable of operating on non-petroleum fuels.
  4. Executive Order (E.O.) 13149. The key requirement of this E.O. is that “each agency operating motor vehicles within the United States shall reduce its entire vehicle fleet’s petroleum consumption by at least 20 percent by the end of FY 2005, compared to FY 1999 petroleum consumption levels”. It also addresses the use of retread tires and the use of re-refined oils in engines versus virgin oils.
  5. Fair Wear and Tear. The deterioration of items attributed to normal usage.
  6. Federal Automated Statistical Tool (FAST). FAST is a relatively new tool developed to assist fleets in meeting the mandates of EO 13149, EPAct, and the SF-82.
  7. Federal Acquisitions Regulation (FAR). FAR Subpart 51.2: Contractor Use of GSA Fleet Vehicles: This prescribes the specific policies and procedures for the use by contractors of GSA fleet vehicles and related services and outlines the CO’s responsibilities related to authorizing such use.
  8. Federal Property Management Regulations (FPMR) 41 CFR, Chapter 101-39.202: Contractor Authorized Services: This regulation outlines contractor use of GSA fleet vehicles and references the Federal Acquisition Regulation (FAR) requirements.
  9. Federal Property Management Regulation (FPMR) 102-34. This section of the regulation governs the economical and efficient management and control of motor vehicles that the Government owns or leases. Agencies are required to incorporate appropriate provisions of this art into contracts offering Government-furnished equipment in order to ensure adequate control over the use of motor vehicles.
  10. General Services Administration (GSA). GSA provides leased vehicles and other services to Federal agencies.
  11. Leased Vehicle. Vehicles acquired for 60 days or longer (usually GSA vehicles for NASA Centers) to fill daily customer requirements that cannot otherwise be met with rental vehicles.
  12. Motor Vehicle. Vehicles designed for moving personnel, material, and cargo. Other motorized equipment includes special purpose vehicles, construction equipment, and material handling equipment (MHE).
  13. Office of Management and Budget (OMB). The OMB has the role of assisting the President in the development and implementation of budget, program, management, and regulatory policies.
  14. Preventive Maintenance. A planned inspection accomplished at regular intervals at calendar time, miles, or hours and clearly a focus of maintenance management.
  15. Private Owned Vehicle (POV). The use of an individual’s personal vehicle to conduct official business on a reimbursable basis when properly authorized.
  16. Rental Vehicle. Vehicles rented for less than 60 days to meet peak requirements or to fill emergent requirements. CTO managers are authorized to acquire these assets without Headquarters approval.
  17. Table of Authorized Vehicles (TAV). This is the VURB and headquarters-authorized level of vehicle allowances to support daily requirements.
  18. Vehicle User (VU). Vehicle users are responsible for vehicles entrusted to their care, performing inspecting before, during, and after each use and reporting discrepancies for correction. Users also collect monthly utilization information and report this information to the CTO as directed.
  19. Vehicle Utilization Review Board (VURB). A group of at least 3 people designated by the Center Director to conduct independent and objective reviews of vehicle utilization and reviews of requests for additional vehicles in order to control the size of the fleet.


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Last Updated: 08/30/2005 06:39 PM