NASA Procedural Requirements

NPR 3831.1 Effective Date: October 11, 2016 Expiration Date: December 11, 2028

Subject: Phased Retirement (Revalidated with Change 1)

Responsible Office: Office of the Chief Human Capital Officer

Chapter 6. Written Agreements

6.1 Requirements

6.1.1 A phased retirement agreement is completed and approved before an employee can enter into phased retirement.

6.1.2 The agreement contains all terms and statements in the Agency template (which can be found on the NSSC phased retirement Web site), including:

a. The date the employee's period of phased employment will start and terminate and the requirement for a part time work schedule.

b. The requirement to conduct mentoring activities at least 20 percent of the time, in accordance with the approved mentoring plan, and to record mentoring time in WebTADS.

c. A statement that the employee can request the approving official's permission to return to regular employment status prior to the termination date and explaining how returning to regular employment status would affect the employee.

d. A statement that the employee has a right to elect to fully retire at any time.

e. An explanation that when the agreed term of phased employment ends, the employee will be separated from employment and that such separation will be considered voluntary based on the written agreement.

f. An explanation that if the employee is separated from phased employment and is not employed within three days (i.e., the employee has a break in service of greater than three days), the employee will be deemed to have elected full retirement.

g. Procedures for requesting extension of the phased retirement period and the maximum total time period for remaining in phased retirement status.

h. A statement that the employee may accept a new appointment at another agency, before or within three days of the expiration of the agreement, and explain how accepting such an appointment as a regular employee would affect the employee.

i. A statement that the employee will remain subject to the applicable performance system and to all normal workplace rules and expectations, including rules pertaining to outside employment.

j. A waiver of any right to grieve or appeal to the Merit Systems Protection Board if the employee requests to return to regular employment or to extend the phased retirement period, and this request is denied. No other waivers of complaint rights may be included.

6.1.3 The agreement should also include any additional terms or conditions agreed to by the employee and the approving official.

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