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NPR 9760.1
Effective Date: February 13, 2018
Expiration Date: February 13, 2023
Printable Format (PDF)

Subject: Relocation Allowances

Responsible Office: Office of the Chief Financial Officer

| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | AppendixA | ALL |

Chapter 2. General Provisions

2.1 Eligibility Requirement

2.1.1 Factors such as cost effectiveness, labor market conditions, availability of local and qualified candidates, and difficulties in filling the position, as well as the position being designated mission-critical are reviewed to determine if the relocation is primarily for the benefit of the Government. NASA will determine which option is more advantageous to the Government: PCS, TCS, or extended Temporary Duty Travel (TDY). If a traveler receives extended TDY instead of PCS/TCS when it is more cost advantageous than receiving the PCS/TCS, he or she will only receive mandatory entitlements and no discretionary benefits, if the assignment is converted to a permanent transfer. Also, if an employee is placed on extended TDY, pending a documented PCS/TCS transfer, the extended TDY will not exceed 90 days.

2.1.2 Two or more employee members of the same immediate family relocating in the interest of the Government to the same official station are allowed to receive separate relocation allowances/authorizations/orders. The relocation will be treated separately; however, the employees cannot receive duplicate reimbursement or expand entitlements beyond the statutory limits provided for within 41 CFR §302-3.200 and 41 CFR §302-3.204.

2.1.3 An employee may request an advance for en route travel, househunting trip, temporary quarters, and personal shipment of a mobile home or boat. The AO will provide direction to the traveler regarding specific travel advance situations and allowable benefits. The request for an advance will be executed on Standard Form 1038 and approved by the AO. The AO will include the approved request for the advance on the Travel Authorization (TA).

2.1.4 An employee is eligible for relocation expense allowances if he or she is approved by the designated AO and compliant with 41 CFR §302-1.1. Employees should refer to 41 CFR §302- 1.1 for additional guidance on the eligibility for relocation allowances.

2.1.5 In accordance with 5 U.S.C § 9811 NASA has the authority to provide qualifying new appointees enhanced relocation entitlements and benefits that are available to a transferred employee.

2.2 Service Agreement

2.2.1 The employee shall sign a Service Agreement and NF 420, NF 1337, or NF 1813 before a TA can be issued. By signing the Service Agreement, the employee agrees to remain in Government service for at least 12 months after the effective date of the relocation. By signing the appropriate Duplicate Reimbursement Disclosure Statement, the employee agrees that he or she will not and have not received duplicate reimbursement for their relocation expenses either from a Federal source or private sector entity.

2.2.2 In the event an employee violates the terms of a Service Agreement or Duplicate Reimbursement Disclosure Statement, including failure to effect the transfer, any monies spent by NASA for such travel, transportation, and allowances will be recoverable as a debt due the Government, unless the reason(s) for separation is beyond the control of the employee and is acceptable by the responsible AO.

Note: Consistent with 41 CFR §302.2-15, an employee debt arising from breach of a Service Agreement cannot be waived in part or prorated.

2.3 Travel Authorizations

2.3.1 A TA will be issued to a new appointee or transferring employee before he or she reports to the first or new official station. An employee or individual selected for appointment cannot incur expenses for travel in anticipation of relocation until he or she has received the TA number and signed a Service Agreement. The TA will indicate the specific relocation allowances authorized as outlined in this policy section and provide instructions on the Federal procedures for acquisition of the related travel and transportation services.

NOTE: Consistent with several provisions in 41 CFR ch.302, an employee may begin his/her move once he/she has an approved TA and signed Service Agreement. If an employee does not have an approved TA and signed Service Agreement, NASA will not reimburse the employee for expenses incurred.

2.4 Allowable Expenses for En Route Relocation Travel

2.4.1 An employee who directly converts to a new Permanent Duty Station (PDS) at an extended TDY location shall not receive further en route benefits at a later date.

2.4.2 An employee who received reimbursement for a Privately Owned Vehicle (POV) under extended TDY, shall not receive consideration for a POV under PCS. The number of POVs that may be shipped at Government expense is limited to two, and just one if there is only one licensed driver within the family.

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This document does not bind the public, except as authorized by law or as incorporated into a contract. This document is uncontrolled when printed. Check the NASA Online Directives Information System (NODIS) Library to verify that this is the correct version before use: https://nodis3.gsfc.nasa.gov.