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NPR 9760.1
Effective Date: February 13, 2018
Expiration Date: February 13, 2023
Printable Format (PDF)

Subject: Relocation Allowances

Responsible Office: Office of the Chief Financial Officer

| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | AppendixA | ALL |

Chapter 5. Transportation and Storage of Property

5.1 Transportation and Temporary Storage of Household Goods (HHG) and Professional Books, Papers, and Equipment (PBP&E)

5.1.1 NASA may authorize additional expenses related to transportation of HHG (e.g., special crating, shuttle services, etc.). When the additional services exceed the original obligation amount, the relocation provider, on behalf of the employee, obtains authorization from the AO to amend the TA prior to incurring the additional expense. The AO will advise employees in professional disciplines that qualify that they may be eligible for shipment of professional books, papers, and equipment (PBP&E) with their HHG. The AO shall conclude if that shipment of PBP&E is necessary, meets the requirements within the FTR, is processed as an administrative expense, and is in the best interest of the Government. The AO should separate shipment for PBP&E when the net weight of HHG plus PBP&E will exceed 18,000 pounds. However, if the weight of any PBP&E causes the lot to exceed 18,000 pounds, the PBP&E may be transported to the new duty station as an administrative expense of NASA. Authorization for such shipment is granted solely at the discretion of NASA and subject to its policies governing such shipments. NASA should require that the carrier provide separate inventory lists for PBP&E to enable clear accountability.

5.1.2 In accordance with 41 CFR §302-7.9, the initial period for storage of HHG in CONUS is 60 days. It may be extended up to an additional 90 days, not to exceed 150 days of storage. To obtain an extension for temporary storage, or storage in transit, the employee shall provide a written request for the extension to request an amended authorization from the AO prior to the initial 60-day expiration date. Extensions will not be granted after that date. Extension durations are subject to 41 CFR §302-7.9 limitations. For shipments with an OCONUS origination or destination, the initial period of storage is 90 days and may be extended for an additional 90 days not to exceed 180 days of storage. Extension requirements are the same as for CONUS. NASA will collect any excess costs or charges for transportation, storage and/or storage taxes of HHG from the employee.

5.1.3 In the event of damage or loss associated with shipment and/or storage of HHG, the employee will process a claim with the carrier under the provisions of the GSA Standard Tender of Service, which serves as the base document for the transportation of freight shipments for Federal civilian agencies. If the claim is not resolved, NASA is responsible for advising the employee on the Government's liability for any damage or loss claims under 31 U.S.C. §3721-3723.

5.1.4 NASA only uses GSA scheduled carriers that are part of the Centralized Household Goods Traffic Management Program. A list of carriers can be found at: https://www.gsa.gov/portal/content/105128. Carriers are required to ensure that international HHG shipments by water are made on ships registered under the laws of the United States whenever such ships are available. HHG invoices are subject to prepayment audit and specific auditing requirements by GSA.

5.2 Allowances for Extended Storage of Household Goods

5.2.1 Both temporary and extended storage may be authorized, particularly on international relocations. However, the HHG being shipped may require temporary storage while awaiting placement on a vessel pending country clearances for the shipments to be obtained from the host country for shipment to the foreign country. Procedures for the payment of third-party invoices for extended storage of HHG will be determined by NASA based upon NASA's payment process. Prompt Payment Act guidelines apply.

5.2.2 NASA's AO will determine whether a location meets the criteria to be considered an isolated official station and will determine whether reasonable conditions exist for allowing extended storage at Government expense. The AO will instruct the employee as to whether extended storage is being authorized. The HHG program administrator will work with the employee to determine the duration and location of extended storage. Additionally, the TA should indicate the duration of the extended storage. Any extension requires approval by NASA.

5.3 Allowances for Transportation and Emergency Storage of a Privately Owned Vehicle (POV)

5.3.1 The AO may authorize transportation of a POV and determines if the shipment of the vehicle is most advantageous to the Government by performing a cost-benefit analysis. The AO will advise the employee accordingly, based upon the results of that analysis.

5.3.2 Emergency storage of a POV may be recommended by the AO in the case of a natural disaster, that is, circumstances beyond the traveler's control that require immediate evacuation of the employee and their immediate family, or any other similar scenario where such action is determined reasonable and in the best interest of the Government. The HHG program administrator will work with the AO and carrier to determine the duration and location of emergency storage. The AO may authorize the transportation of a replacement POV if the circumstances warrant such an action per the provisions outlined in 41 CFR §302-9.172. The AO will advise the employee as to whether, given a change in the circumstances at the new duty post, the transportation of a POV is in the best interest of the Government. The AO will apply the provisions in 41 CFR §302-9.170, all corresponding cost factors, and any special circumstances that pertain to the relocation scenario when making this decision. The AO will determine whether the transportation of a POV, as opposed to driving the POV to the new duty station, is in the best interest of the Government. The AO will apply the provisions in 41 CFR §302-9 and all corresponding cost factors and any special circumstances that pertain to the relocation scenario when making this decision.

5.4 Allowances for Transportation of Mobile Homes and Boats used as Primary Residence

5.4.1 The employee is entitled to transportation of a mobile home or boat in lieu of transportation of HHG if the employee certifies that the mobile home or boat will be used as their primary residence at the new official station. If this determination is made, the employee cannot be reimbursed for shipment of HHG. Instead, the employee may be reimbursed for transportation of a mobile home or boat, not to exceed the expense that the Government would have incurred for shipping 18,000 pounds of HHG and 60 days of temporary storage.

5.4.2 The AO determines if such an action is in the best interest of the Government by following the provisions of 41 CFR §302-10.204 and 41 CFR §302-10. NASA may arrange for a carrier to inspect the property and provide an estimate of costs. NASA should also counsel the employee on the risks of moving a mobile home or boat, including potential damages and extra costs associated with the move. A travel advance may be authorized in conjunction with the transportation of a mobile home or boat used as a primary residence, but the advance may not exceed the estimated allowable amount described above.

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