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PREFACE 0. Preface
Fleet Organization, Mission, and Responsibilities 1. Fleet Organization, Mission, and Responsibilities
Performance Metrics 2. Performance Metrics
Official Use of Vehicles 3. Official Use of Vehicles
4. Asset Management
   
4.1 Table of Authorized Vehicles (TAV)
4.2 Fleet Vehicle Utilization
 
4.2.1 Utilization Policy
4.2.2 Utilization Management Procedures
 
4.2.2.1 Annual Utilization Report
4.2.2.2 Average Annual Usage Calculation
4.2.2.3 Utilization Target Point Calculation
4.2.2.4 Utilization Target List
4.2.2.5 Notification to User Organizations
4.2.2.6 User Response
4.2.2.7 The Vehicle Management Office
4.2.2.8 Vehicle Utilization Review Board
4.2.2.9 Disposition of Disputed Vehicles
4.2.2.10 Vehicle Exchange and Rotation Process
4.2.2.11 Alternatives to Owning or Leasing
4.2.2.12 Vehicles Excluded or Exempted from Utilization Review
4.2.2.13 GSA Utilization Guidelines
4.3 Assignment of Fleet Vehicles
 
4.3.1 Types of Assignment
4.3.2 General Assignment Criteria
 
4.3.2.1 Vehicle Authorization Review Authority
4.3.2.2 Center Director (CD) Review and Approval
4.3.2.3 VURB Review and Approval
4.3.2.4 NASA Headquarters Review
4.3.3 Completion of Agency Vehicle Justification Form 971
4.3.4 NASA Zero Growth Vehicle Policy
4.3.5 Term of Assignments
4.3.6 Request for Use of Fleet Vehicle for Commuting
4.3.7 Alternative Modes of Transportation
 
4.3.7.1 Taxi Service
4.3.7.2 Shuttle Bus
4.3.7.3 Privately Owned Vehicle (POV) Reimbursement
4.3.8 Vehicle Sub-Pools
4.3.9 Approval and Disapproval of Fleet Use
4.3.10 Appeal of Fleet Administrator's Decision
4.3.11 Data Collection, Monitoring, and Enforcement
4.3.12 Vehicle Travel Logs
4.4 Charge-Back Systems
 
4.4.1 Agency Owned Vehicles
4.4.2 GSA Vehicles
4.5 General Fleet Vehicle Use
 
4.5.1 General Operation
4.5.2 Compliance with Motor Vehicle Laws
4.5.3 Alcoholic Beverages and Drugs
4.5.4 Use of Personal Vehicles
4.5.5 Parking and Storage of Fleet Vehicles
4.5.6 Responsibility for Loss or Property Damage
4.5.7 Loss of Fleet Vehicle Keys and Credit Cards
4.5.8 Lost Government License Plates
4.5.9 Seat Belt Usage
4.5.10 Prohibitive Use of Tobacco Products
4.5.11 Cell Phone Usage
4.5.12 Transporting of Hazardous Materials Using Government Vehicles
4.5.13 Restrictions on Use of 15-Passenger Vans
4.6 Information Systems
 
4.6.1 Federal Automotive Statistical Tool (FAST)
4.6.2 General Services Administration (GSA) Fleet Drive-Thru
4.6.3 Fleet Management Information System (FMIS)
Vehicle Acquisition 5. Vehicle Acquisition
Alternative Fueled Vehicles 6. Alternative Fueled Vehicles
Fleet Maintenance 7. Fleet Maintenance
Vehicle Disposal 8. Vehicle Disposal
Fuel Management 9. Fuel Management
Contractor Use of Government Vehicles 10. Contractor Use of Government Vehicles
Forms and Reports   Driver's Handbook
Forms and Reports   Forms and Reports
Reference Materials   References
Abbreviations, Acronyms, and Definitions   Abbreviations, Acronyms, and Definitions
Useful Web Links   Web Links
Frequently Asked Questions   FAQ

 

NASA Official Fleet Management Handbook

Asset Management

 

General Fleet Vehicle Use

 

General Operation

 

Vehicles will be operated in accordance with this handbook and state and local laws as applicable.

 

Compliance With Motor Vehicle Laws

 

Personnel operating Government-owned motor vehicles must comply with motor vehicle traffic laws of the State and local jurisdiction as outlined in 41CFR102-34.250.

 

Alcoholic Beverages and Drugs

 

Operating a Government-owned motor vehicle while under the influence of alcohol and/or illegal drugs is strictly prohibited. Moreover, personnel will not consume alcohol or illegal drugs while operating Government-owned motor vehicles.

 

Use of Personal Vehicles

 

As stated in paragraph 4.3.7.3, POVís may be used for official business for short trips and incidental travel, subject to Federal Travel Regulations.

 

Parking and Storage of Fleet Vehicles

 

Generally, Government vehicles will be parked at each customerís work place in a secure location, with the keys and credit card removed and the vehicles locked and windows rolled up. Exceptions should be coordinated through the CTO.

 

Responsibility for Loss or Property Damage

 

Operators will report loss of or damaged property to the CTO via their supervisor. Whenever Government vehicles are lost, damaged, or stolen, the CTO will ensure an investigation is accomplished. This also includes GSA assigned vehicles.

 

Loss of Fleet Vehicle Keys and Credit Cards

 

Operators will coordinate with the CTO for replacement keys and cards. The responsible department will ensure a memorandum is written to explain the circumstances of the loss and action taken to prevent reoccurrence. The CTO maintains spare keys in the Vehicle Management Office (VMO).

 

Lost Government License Plates

 

Lost plates for Government-owned and GSA vehicles will be reported to and handled by the CTO. See 41 CFR 101-38.202-7.

 

Seat Belt Usage

 

Wearing of seat belts is mandatory for all vehicle occupants. See 49CFR 571 for specific details on occupant restraint devices.

 

Prohibitive Use of Tobacco Products

 

Use of tobacco products including smokeless tobacco in GSA and Government vehicles is prohibited.

 

Cell Phone Usage

 

Operators of GSA and Government vehicles will not operate cellular phones while the vehicle is in motion or on the traveled portion of a roadway.

 

Transporting of Hazardous Materials Using Government Vehicles

 

Center Transportation Management shall have an understanding of the rules and regulations governing the transport of hazardous cargo movement. See 49CFR, Part 177 for specifics on transporting hazardous cargo over the public highway.

 

Restrictions on Use of 15-Passenger Vans

 

The National Highway Transportation Safety Administration has issued repeated rollover warnings to users of 15-passenger vans. NASA policy prohibits carrying more than 9 people including the driver in 15-passenger vans. NASA policy also requires drivers of 15-passenger vans to be experienced drivers with valid Commercial Driverís Licenses. Procurement and use of these vehicles is highly discouraged. See http://www.nhtsa.dot.gov/cars/problems/studies/15passcustomer-advisory.htm.

 

Warning: Where used, safety recommendations on 15-passenger vans must be strictly adhered to, including ensuring vans are only operated by trained and experienced drivers, including a review and understanding of the safety advisory.

 

Page: 4.5 Asset Management\General Fleet Vehicle Use

Last Updated: 08/29/2005 06:17 PM