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PREFACE 0. Preface
Fleet Organization, Mission, and Responsibilities 1. Fleet Organization, Mission, and Responsibilities
Performance Metrics 2. Performance Metrics
Official Use of Vehicles 3. Official Use of Vehicles
4. Asset Management
   
4.1 Table of Authorized Vehicles (TAV)
4.2 Fleet Vehicle Utilization
 
4.2.1 Utilization Policy
4.2.2 Utilization Management Procedures
 
4.2.2.1 Annual Utilization Report
4.2.2.2 Average Annual Usage Calculation
4.2.2.3 Utilization Target Point Calculation
4.2.2.4 Utilization Target List
4.2.2.5 Notification to User Organizations
4.2.2.6 User Response
4.2.2.7 The Vehicle Management Office
4.2.2.8 Vehicle Utilization Review Board
4.2.2.9 Disposition of Disputed Vehicles
4.2.2.10 Vehicle Exchange and Rotation Process
4.2.2.11 Alternatives to Owning or Leasing
4.2.2.12 Vehicles Excluded or Exempted from Utilization Review
4.2.2.13 GSA Utilization Guidelines
4.3 Assignment of Fleet Vehicles
 
4.3.1 Types of Assignment
4.3.2 General Assignment Criteria
 
4.3.2.1 Vehicle Authorization Review Authority
4.3.2.2 Center Director (CD) Review and Approval
4.3.2.3 VURB Review and Approval
4.3.2.4 NASA Headquarters Review
4.3.3 Completion of Agency Vehicle Justification Form 971
4.3.4 NASA Zero Growth Vehicle Policy
4.3.5 Term of Assignments
4.3.6 Request for Use of Fleet Vehicle for Commuting
4.3.7 Alternative Modes of Transportation
 
4.3.7.1 Taxi Service
4.3.7.2 Shuttle Bus
4.3.7.3 Privately Owned Vehicle (POV) Reimbursement
4.3.8 Vehicle Sub-Pools
4.3.9 Approval and Disapproval of Fleet Use
4.3.10 Appeal of Fleet Administrator's Decision
4.3.11 Data Collection, Monitoring, and Enforcement
4.3.12 Vehicle Travel Logs
4.4 Charge-Back Systems
 
4.4.1 Agency Owned Vehicles
4.4.2 GSA Vehicles
4.5 General Fleet Vehicle Use
 
4.5.1 General Operation
4.5.2 Compliance with Motor Vehicle Laws
4.5.3 Alcoholic Beverages and Drugs
4.5.4 Use of Personal Vehicles
4.5.5 Parking and Storage of Fleet Vehicles
4.5.6 Responsibility for Loss or Property Damage
4.5.7 Loss of Fleet Vehicle Keys and Credit Cards
4.5.8 Lost Government License Plates
4.5.9 Seat Belt Usage
4.5.10 Prohibitive Use of Tobacco Products
4.5.11 Cell Phone Usage
4.5.12 Transporting of Hazardous Materials Using Government Vehicles
4.5.13 Restrictions on Use of 15-Passenger Vans
4.6 Information Systems
 
4.6.1 Federal Automotive Statistical Tool (FAST)
4.6.2 General Services Administration (GSA) Fleet Drive-Thru
4.6.3 Fleet Management Information System (FMIS)
Vehicle Acquisition 5. Vehicle Acquisition
Alternative Fueled Vehicles 6. Alternative Fueled Vehicles
Fleet Maintenance 7. Fleet Maintenance
Vehicle Disposal 8. Vehicle Disposal
Fuel Management 9. Fuel Management
Contractor Use of Government Vehicles 10. Contractor Use of Government Vehicles
Forms and Reports   Driver's Handbook
Forms and Reports   Forms and Reports
Reference Materials   References
Abbreviations, Acronyms, and Definitions   Abbreviations, Acronyms, and Definitions
Useful Web Links   Web Links
Frequently Asked Questions   FAQ

 

NASA Official Fleet Management Handbook

Asset Management

 

Annual Utilization Report

Beginning the first of each calendar year, the CTO will generate a utilization report for every vehicle in the Centerís fleet. The report should be created in a spreadsheet software program (for example, MS Excel) to allow calculations to be performed on the data. Use the format shown in the following example:

 

BOAC

Type

License #

Year

Make

Model

Organization

Average Annual Usage (Miles)

807000

Sedan

4567

2003

Ford

Taurus

Research

6,157

807078

Truck less than 12,500 pounds GVWR

7654

2001

Ford

F-150

Facilities

9,496

 

Page: 4.2.2.1 Asset Management\Fleet Vehicle Utilization\Utilization Management Procedures\Annual Utilization Report

Last Updated: 08/30/2005 05:15 PM