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PREFACE 0. Preface
Fleet Organization, Mission, and Responsibilities 1. Fleet Organization, Mission, and Responsibilities
Performance Metrics 2. Performance Metrics
Official Use of Vehicles 3. Official Use of Vehicles
Asset Management 4. Asset Management
Vehicle Acquisition 5. Vehicle Acquisition
5.1 Acquisition Alternatives
5.1.1 Purchase Versus Lease
5.1.2 Purchasing New Vehicles
5.1.3 Purchasing Used Vehicles
5.1.4 GSA Leasing
5.1.5 Commercial Leasing
5.1.6 Rentals
5.1.7 Demonstration Equipment
5.2 Ordering Vehicles
5.2.1 Vehicle Size
5.2.2 Vehicle Specifications
5.2.3 Alternative Fuel Vehicle Program
5.2.4 Vehicle Replacement Schedule by Class
5.3 New Vehicle Deliveries, Marking, and Registration
5.3.1 In-Servicing
5.3.2 Exchange of Old Vehicle for New Replacement
5.3.3 Record-Keeping Requirements
5.3.4 New Vehicle Acceptance
5.3.5 Vehicle Identification Systems
5.3.6 New Vehicle Quality Assurance
5.4 Acquisition of Medium and Heavy Duty Versus Light Duty Vehicles
Alternative Fueled Vehicles 6. Alternative Fueled Vehicles
Fleet Maintenance 7. Fleet Maintenance
Vehicle Disposal 8. Vehicle Disposal
Fuel Management 9. Fuel Management
Contractor Use of Government Vehicles 10. Contractor Use of Government Vehicles
Forms and Reports   Driver's Handbook
Forms and Reports   Forms and Reports
Reference Materials   References
Abbreviations, Acronyms, and Definitions   Abbreviations, Acronyms, and Definitions
Useful Web Links   Web Links
Frequently Asked Questions   FAQ


NASA Official Fleet Management Handbook

Vehicle Acquisition

Ordering Vehicles

Vehicle Size

The lightest and most fuel efficient vehicle that fully meets the needs of any customer requirement shall be acquired; however, vehicle total life cycle cost analysis methods should be employed where appropriate to assure the most economical vehicle is selected.

Vehicle Specifications

Prior to vehicle procurement, the CTO should coordinate with vehicle users to determine specific requirements. This can also be accomplished during annual utilization reviews. Once requirements have been identified, they can then be developed into specifications to be forwarded to the applicable procuring agency for acquisition, provided funding is available. In some cases where new or specialized types of vehicles or equipment are being specified, the CTO should require approval of the specification by an appropriate manager of the using department.

Alternative Fuel Vehicle Program

Vehicle acquisitions must take into account the provisions of the Energy Policy Act (EPAct) of 1992 and Executive Order (E.O.) 13149. These documents set forth the statutory requirements for the acquisition of AFVs by Federal agencies. The requirements emphasize that in fiscal year 2000 and beyond, 75% of light duty vehicle acquisitions in covered fleets must be AFVs. Annual EPAct and E.O. 13149 compliance is reported through FAST.

Vehicle Replacement Schedule by Class

Vehicle replacement plans will be developed annually for all vehicles in the inventory. For GSA vehicles, this plan will be developed in time to meet their procurement cycle, normally starting in October of each year. It is recommended that Centers develop 5-year replacement funding plans in order to help predict the peaks and valleys in procurement funding needs for all NASA-owned vehicles (see Preface section P3 for definition of the fleet).


Page: 5.2 Vehicle Acquisition\Ordering Vehicles

Last Updated: 08/30/2005 07:44 PM