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PREFACE 0. Preface
Fleet Organization, Mission, and Responsibilities 1. Fleet Organization, Mission, and Responsibilities
Performance Metrics 2. Performance Metrics
Official Use of Vehicles 3. Official Use of Vehicles
Asset Management 4. Asset Management
Vehicle Acquisition 5. Vehicle Acquisition
5.1 Acquisition Alternatives
5.1.1 Purchase Versus Lease
5.1.2 Purchasing New Vehicles
5.1.3 Purchasing Used Vehicles
5.1.4 GSA Leasing
5.1.5 Commercial Leasing
5.1.6 Rentals
5.1.7 Demonstration Equipment
5.2 Ordering Vehicles
5.2.1 Vehicle Size
5.2.2 Vehicle Specifications
5.2.3 Alternative Fuel Vehicle Program
5.2.4 Vehicle Replacement Schedule by Class
5.3 New Vehicle Deliveries, Marking, and Registration
5.3.1 In-Servicing
5.3.2 Exchange of Old Vehicle for New Replacement
5.3.3 Record-Keeping Requirements
5.3.4 New Vehicle Acceptance
5.3.5 Vehicle Identification Systems
5.3.6 New Vehicle Quality Assurance
5.4 Acquisition of Medium and Heavy Duty Versus Light Duty Vehicles
Alternative Fueled Vehicles 6. Alternative Fueled Vehicles
Fleet Maintenance 7. Fleet Maintenance
Vehicle Disposal 8. Vehicle Disposal
Fuel Management 9. Fuel Management
Contractor Use of Government Vehicles 10. Contractor Use of Government Vehicles
Forms and Reports   Driver's Handbook
Forms and Reports   Forms and Reports
Reference Materials   References
Abbreviations, Acronyms, and Definitions   Abbreviations, Acronyms, and Definitions
Useful Web Links   Web Links
Frequently Asked Questions   FAQ


NASA Official Fleet Management Handbook

Vehicle Acquisition

Record-Keeping Requirements

The following data elements shall be collected completely and accurately for every vehicle and stored electronically in separate data fields and kept with NASA Records Retention NASA 1441:

  • Vehicle Identification Number (VIN)
  • License Number
  • Year
  • Make
  • Model Name
  • Model Number
  • Vehicle Type (e.g. Passenger Van, or Pickup)
  • Color
  • Odometer Type (Miles, or Hours, or Both)
  • Odometer Reading at Delivery
  • Total Acquisition Cost (For Owned Units)
  • Acquisition Date (Date Purchased or New to NASA Fleet)
  • In Service Date (Date delivered to end user)

Note that additional data elements may be necessary (for example, lifting capacity of a crane or forklift).

Page: 5.3.4 Vehicle Acquisition\New Vehicle Deliveries, Marking, and Registration\Record-Keeping Requirements

Last Updated: 08/30/2005 07:44 PM