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PREFACE 0. Preface
Fleet Organization, Mission, and Responsibilities 1. Fleet Organization, Mission, and Responsibilities
Performance Metrics 2. Performance Metrics
Official Use of Vehicles 3. Official Use of Vehicles
Asset Management 4. Asset Management
Vehicle Acquisition 5. Vehicle Acquisition
Alternative Fueled Vehicles 6. Alternative Fueled Vehicles
Fleet Maintenance 7. Fleet Maintenance
Vehicle Disposal 8. Vehicle Disposal
Fuel Management 9. Fuel Management
Contractor Use of Government Vehicles 10. Contractor Use of Government Vehicles
Forms and Reports   Driver's Handbook
Using This Manual
Department Supervisor and Coordinator Responsibilities
Driver and Operator Responsibilities
Pre- and Post- Inspections
Interior and Exterior Cleanliness of Vehicles is the Operator's Responsibilities
Flat Tires
Won't Start and Won't Run
Emergency Road Service and Towing
Tire Replacement
Fueling Requirements
Driver Licenses and Driving Records
Commercial Driver's License
Driving Record Checks
Alcohol and Drug Abuse
Use of Cell Phones
Vehicle Key Control
Fuel Card Control
Home-to-Word Authorization
Non-Government Passengers
Vehicle Misuse and Abuse
Temporary Duty (TDY) Use
Emergency and Inclement Weather Operations
Emergency Procedures
Seat Belt Usage
Bumper Stickers and Other Unauthorized Markings
Driving Under Adverse Weather Conditions
Unsecured Items in Vehicles
Accidents and Investigations
Notification of Proper Authorities
Completion of Accident Reports
Repair Responsibility
Revocation of Driving Privilege
Summary of Accident Procedures
Forms and Reports   Forms and Reports
Reference Materials   References
Abbreviations, Acronyms, and Definitions   Abbreviations, Acronyms, and Definitions
Useful Web Links   Web Links
Frequently Asked Questions   FAQ


NASA Official Fleet Management Handbook

Driver’s Handbook

Driver and Operator Responsibilities

Pre- and Post- Inspections

The vehicle operator must conduct vehicle inspections before and after each day’s use of the vehicles. In particular, the driver is responsible for checking engine oil and coolant levels and tire pressures. Discrepancies found during the course of the inspection shall be documented and reported to maintenance for repair after coordinating with the department supervisor.

Interior and Exterior Cleanliness of Vehicles is the Operator’s Responsibility

This is normally accomplished by washing vehicles one or two times each month or more often where needed using only the basic inexpensive car wash.

Flat Tires

Vehicles will be equipped with a spare and a jack so that drivers have the ability to change flats. In cases where the driver is physically unable to change a flat tire, assistance should be called for using the designated Point of Contact (POC) provided by the Center Transportation Officer (CTO).

Won’t Start and Won’t Run

Drivers will initially contact the POC when they experience situations where the vehicle(s) will not start or properly run. Each Center will ensure customers are provided a means of contacting maintenance for towing or on-site repairs. GSA vehicles will be towed to the nearest authorized repair facility, including Government facilities where authorized by contract.

Emergency Road Service/Towing

The CTO will ensure emergency road service/towing is provided for the fleet. Drivers should also have access to after-hours towing services.

Tire Replacement

Drivers should carefully inspect tire condition for wear and proper pressure before every use of the vehicle. Tires should be replaced when they have only 3/32” tread remaining or in accordance with prevailing state law. See the Rubber Manufacturer’s website at

Fueling Requirements

Use only the grade of fuel recommended by the vehicle manufacturer; regular unleaded is almost always recommended for gasoline vehicles. On-site fuel stations shall be used to the extent they are available. Accurate records of fuel transactions for each vehicle will be maintained. Ideally, an automated fuel system will be in place functioning both as a theft deterrent and as an inventory control system.

Important: The use of alternative fuel for vehicles (E-85, CNG, etc.) so equipped is mandatory when the fuel is available. Refer to CFR102-33.335. Link:

Page: Driver's Handbook\Driver and Operator Responsibilities

Last Updated: 08/30/2005 09:22 PM