NASA - National Aeronautics and Space Administration
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PREFACE 0. Preface
Fleet Organization, Mission, and Responsibilities 1. Fleet Organization, Mission, and Responsibilities
Performance Metrics 2. Performance Metrics
Official Use of Vehicles 3. Official Use of Vehicles
Asset Management 4. Asset Management
Vehicle Acquisition 5. Vehicle Acquisition
Alternative Fueled Vehicles 6. Alternative Fueled Vehicles
Fleet Maintenance 7. Fleet Maintenance
Vehicle Disposal 8. Vehicle Disposal
Fuel Management 9. Fuel Management
Contractor Use of Government Vehicles 10. Contractor Use of Government Vehicles
Forms and Reports   Driver's Handbook
Using This Manual
Department Supervisor and Coordinator Responsibilities
Driver and Operator Responsibilities
Pre- and Post- Inspections
Interior and Exterior Cleanliness of Vehicles is the Operator's Responsibilities
Flat Tires
Won't Start and Won't Run
Emergency Road Service and Towing
Tire Replacement
Fueling Requirements
Driver Licenses and Driving Records
Commercial Driver's License
Driving Record Checks
Alcohol and Drug Abuse
Use of Cell Phones
Vehicle Key Control
Fuel Card Control
Home-to-Word Authorization
Non-Government Passengers
Vehicle Misuse and Abuse
Temporary Duty (TDY) Use
Emergency and Inclement Weather Operations
Emergency Procedures
Seat Belt Usage
Bumper Stickers and Other Unauthorized Markings
Driving Under Adverse Weather Conditions
Unsecured Items in Vehicles
Accidents and Investigations
Notification of Proper Authorities
Completion of Accident Reports
Repair Responsibility
Revocation of Driving Privilege
Summary of Accident Procedures
Forms and Reports   Forms and Reports
Reference Materials   References
Abbreviations, Acronyms, and Definitions   Abbreviations, Acronyms, and Definitions
Useful Web Links   Web Links
Frequently Asked Questions   FAQ


NASA Official Fleet Management Handbook

Driverís Handbook

Accidents and Investigations

Notification of Proper Authorities

Operators involved in accidents will stop immediately and render any possible assistance. Other motorists should be warned of any existing highway hazards and debris. The operator will immediately notify local law enforcement authorities when on public roads. The operator will also notify his/her immediate supervisor, the GSA Accident Management Center (AMC), and the CTO as soon as possible.


GSA vehicles not able to be driven shall be towed to the nearest authorized facility to obtain a repair estimate. All other Government vehicles shall be towed to the responsible NASA Center unless otherwise directed by the CTO or designated representative (such as the garage supervisor).

Completion of Accident Reports

The SF 91 (and SF 94 if possible) and the NF 1627, NASA Mishap Report will be completed for all accidents involving Government-owned and GSA vehicles. This report must be completed the same day of the accident (assuming the driver is physically capable) and then delivered to the individualís supervisor, GSA AMC, the CTO, and other parties as deemed necessary.

Repair Responsibility

Vehicle userís organization will be billed for accidents and incidents for GSA vehicles as outlined in 41CFR section 101-39.406. The vehicle operators will take the vehicle in for a repair estimate and take the vehicle in for repairs once approval is obtained from the GSA AMC. For other Government-owned vehicles, the Government is self-insured and will absorb the cost of accidents in its operating budget unless negligence has been determined.

Revocation of Driving Privilege

Licenses may be suspended or revoked by the issuing authority for cause any time. When an individualís license is suspended or revoked by the State or the Government for Government-issued licenses, then the operator shall report this information to the immediate supervisor on the next work day following the suspension or revocation of the license.

Summary of Accident Procedures

The following process will be followed for personnel involved in accidents in Government vehicles:

  1. Stop immediately and provide assistance to the injured.
  2. Never leave the scene of an accident.
  3. Avoid moving seriously injured persons unless essential for their protection.
  4. Warn other motorists of any existing highway hazards and use flares or reflectors during hours of darkness or where visibility is poor.
  5. Notify civil and NASA authorities.
  6. Complete accident report, SF 91 (and SF 94, witness report, if possible); and NF 1627, NASA Mishap Report, if individual is unable to complete, then the next person responsible for equipment operations will complete the report.
  7. Avoid expressing opinions regarding liability.
  8. Provide copy of SF 91, SF 94, and NF 1627 to supervisor, GSA FMC or AMC for GSA vehicles, the CTO, and other parties as deemed necessary.
  9. Comply with state and local laws pertaining to accident reporting and the rules of this handbook.
  10. Arrange to drive or tow vehicle for repair estimate and subsequent repair.
  11. Government-Owned Vehicles. The expeditious completion of accident claims and subsequent investigation is a critical part of risk management.
  12. GSA Vehicles. Users must work closely with GSA to process claims and properly investigate accidents.


Page: Driver's Handbook\Accidents and Investigations

Last Updated: 08/30/2005 07:49 PM