NASA Procedural Requirements

NPR 8831.2F Effective Date: October 07, 2015 Expiration Date: September 30, 2024

Subject: Facilities Maintenance and Operations Management (Updated w/Change 1 on September 2, 2016)

Responsible Office: Office of Strategic Infrastructure

Appendix H. Annual and 5-Year Maintenance Work Plan Template

H.1 Introduction

NASA has adopted a maintenance philosophy that emphasizes using the optimal mix of strategies to provide required facility availability and reliability at minimum cost to support current and planned NASA programs.

One of the recognized deficiencies in complying with this philosophy is the lack of an effective long- and short-range planning process at most of the Centers and their Component Facilities across NASA. Since all the Centers are moving toward a fully implemented Reliability Centered Maintenance (RCM) program, the next step is to provide them with a vehicle to display long- and short-range facility requirements in a manner that can be used to articulate needs based on mission impact and most probable facility availability outcomes under varying budget scenarios.

This document provides an Annual and 5-Year Maintenance Work Plan template. A business plan approach has been used to integrate smoothly into NASA's strategic management process, afford Center Facility Management (FM) and senior managers the ability to make risk-based decisions regardless of the budget environment, and allow Center FM organizations to pursue and measure their continuous improvement efforts.

H.2 Background

Factors considered in developing the template include NASA's Integrated Enterprise Management Program (IEMP) and full-cost accounting, the asset management initiative, Performance Based Contracting (PBC) conversion initiative, and Agency-wide metrics requirements recently incorporated in the facilities maintenance self-assessment policy.

This is a template, a suggested approach to structuring (format and content) an Annual and 5-Year Maintenance Work Plan. It has been designed to assist Center FM managers in preparing sound strategies, performing risk-based management, and identifying the required resources to help enable Center and Agency goals. Center FM managers have maximum flexibility in tailoring the plan to meet individual Center needs.

Funding throughout the plan is based on current year dollars. All funding amounts within any category should reflect fully loaded (that is, all support costs) funds. For example, if a NASA contractor is developing a plan, which may become part of a larger plan, then all funding should reflect the fully loaded price to NASA. The fully loaded price would include all costs and fees (profit). In some cases, the plan will reflect contract fixed prices.

Funding needs are developed within the requirements analysis in section 3. When coupled with criticality issues, such as effect on mission or safety, it becomes an effective tool for identifying work that cannot be accomplished if the budget is reduced, as well as the highest priority backlogged work that could be accomplished if additional resources were made available.

The Annual Work Plan (AWP) is the first year, or base year, of this plan. The base year information should be as complete and accurate as possible. In addition, the base year should identify work that will be deferred if the proposed budget is not completely funded and the effect on the Center/Facility if that work is not performed. The outyears, beyond the base year, are estimates that will form the basis of future AWPs.

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